D07A


Message D07A/DMSTAT

Data maintenance status report/query message

The Data maintenance status report/query message (DMSTAT) permits the transfer of status for any Data Maintenance Request (DMR) action among parties involved in the preparation, processing, assessment, resolution and directory production processes. The message may also be used to inquire as to the current status of a DMR.

Message description

UNH

M(1) : Message header

A service segment starting and uniquely identifying a message. The message type code for the Data maintenance status report/query message is DMSTAT. Note: Data maintenance status report/query messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 DMSTAT 0052 D 0054 07A 0051 UN

BGM

M(1) : Beginning of message

A segment to indicate the beginning of the message and to transmit type, number and function (report or query) of the message.

DTM

M(1) : Date/time/period

A segment specifying the effective date of the status report or query provided for all DMRs reported in the detail section. Date information is to be provided in CCYYMMDD format.

SG1 M(9) : PNA-COM

A group of segments providing information about the sender of the report or query.

PNA

M(1) : Party identification

A segment identifying the originator of the message, e.g., the DMR submitter, entry point secretariat, central secretariat, etc. One iteration must identify the sender's organization name and assessment group identification.

COM

C(9) : Communication contact

A segment identifying the communication number associated with the party, e.g., email address, phone number, etc.

SG2 M(999999) : HYN-RFF-SG3-SG4

A group of segments identifying the type of report or query being conveyed, applicable log numbers, applicable cross referencing log numbers, actual DMR status, and text comments associated with the DMR status.

HYN

M(1) : Hierarchy information

A segment used to relate individual iterations of the detail section to a particular level in the status report or query. A query type may either be an entry point query (e.g., an inquiry from a submitter to the entry point secretariat) or a DMR query (e.g., an inquiry initiated at any other point in the activity model). A report type may either be an entry point status (e.g., provided as status from the entry point) or a DMR status (e.g., DMR status provided at any point in the DMR process). The notification of log number assignments is sent by entry point and central secretariats to respond to the receipt of DMRs or regional status reports.

RFF

C(5) : Reference

A segment identifying the type of and specific log numbers associated with the DMR or status report. For each DMR status one occurrence of the segment shall be used for the status log number associated with the DMR, within a particular status report. This number will uniquely identify the status provided at each point in the DMR life cycle. Another occurrence, if required, may be used for the latest log number assigned. The sequence of log number assignments shall be the originator's internal control log number, entry point assigned log number, central secretariat assigned log number, and international assessment assigned log number. One occurrence, if required, may be used to identify the number to which the latest log number should be cross- referenced. For example, the entry point log number will be cross-referenced to the originator's internal control log number, the central secretariat assigned log number will be cross-referenced to the entry point log number, the central secretariat report number will be cross-referenced to the entry point report number, etc.

SG3 C(9) : STS-PNA-DTM-RFF-FTX

A group of segments providing status information for a DMR as well as identifying who assigned the status, relevant date and text comments when provided.

STS

M(1) : Status

A segment identifying the status event and status code, as required. The status event may represent: Entry point assessment of DMR feedback Log number assignment Entry point review Consolidated DMR reporting Confirmed DMR reporting International assessment group reporting Directory production report Data structure tag assignment The status code may represent regional or international status associated with the DMR, to include: Approved Withdrawn Rejected Approval pending Postponed Replaced The actual status provided shall be the highest or latest status associated with the logical sequential progression of the DMR through the approval process.

PNA

C(1) : Party identification

A segment identifying the party assigning the status associated with the DMR, e.g., the entry point secretariat, central secretariat, an international assessment group, etc. Identify the name of the organization that assigned the status and/or region code.

DTM

C(1) : Date/time/period

A segment specifying the effective date of the assignment of a status log number to a specific DMR. Date information is to be provided in CCYYMMDD format.

RFF

C(1) : Reference

A segment identifying the actual structure tag assigned to a structure when it is placed in the directory.

FTX

C(999) : Free text

A segment specifying text information associated with the DMR status. Specific information related to entry point comments, international assessment comments, directory production comments, augmented descriptions associated with the status, etc., may be provided.

SG4 C(9999) : IRQ-RFF-PNA-DTM

A group of segments providing criteria for querying a DMR tracking database for status information such as what type of information is requested, who's status information, and a date to begin including information.

IRQ

M(1) : Information required

A segment to specify the status information being requested as part of a query.

RFF

C(1) : Reference

A segment identifying a DMR or report log number, specific to a query, as a limiting factor.

PNA

C(2) : Party identification

A segment identifying the name of the organization that the requestor wishes to limit the query criteria to include. The criteria may be for a single organization's DMRs and/or one of the organizations that assign status to DMRs.

DTM

C(1) : Date/time/period

A segment specifying the effective date that the query should begin searching for the requested status information. Date information is to be provided in CCYYMMDD format.

UNT

M(1) : Message trailer

A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message.

Message structure

UNH, Message header                           M        1
BGM, Beginning of message                     M        1
DTM, Date/time/period                         M        1

--- Segment Group 1 ------------------------- M        9 -------+
PNA, Party identification                     M        1        |
COM, Communication contact                    C        9        |
---- -----------------------------------------------------------+

--- Segment Group 2 ------------------------- M   999999 -------+
HYN, Hierarchy information                    M        1        |
RFF, Reference                                C        5        |
                                                                |
--- Segment Group 3 ------------------------- C        9 ------+|
STS, Status                                   M        1       ||
PNA, Party identification                     C        1       ||
DTM, Date/time/period                         C        1       ||
RFF, Reference                                C        1       ||
FTX, Free text                                C      999       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 4 ------------------------- C     9999 ------+|
IRQ, Information required                     M        1       ||
RFF, Reference                                C        1       ||
PNA, Party identification                     C        2       ||
DTM, Date/time/period                         C        1       ||
---- ----------------------------------------------------------++
UNT, Message trailer                          M        1