D04A | EDIFACTORY

Message D04A/PRODAT

Product data message

A message to submit master data - a set of data that is rarely changed - to identify and describe products a supplier offers to his (potential) customer or buyer. This information of long validity includes technical and functional product description but not commercial terms and conditions. This message can be used as well to update the information on a previously sent PRODAT message.

Message description

UNH

M(1) : Message header

A service segment starting and uniquely identifying a message. The message type code for the Product data message is PRODAT. Note: Product data messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 PRODAT 0052 D 0054 04A 0051 UN

BGM

M(1) : Beginning of message

A segment by which the sender must uniquely identify the Product Data Message by means of its name and number and when necessary its function. Data element 1225 may be used to identify updates to a previously sent PRODAT message.

DTM

M(10) : Date/time/period

A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the Product Data Message date. The Date/time/period segment within other Segment groups should be used whenever the date/time/period requires to be logically related to another specified data item, for example the availability date for a specified line item (DTM following LIN).

ALI

C(5) : Additional information

A segment indicating country of origin.

IMD

C(10) : Item description

A segment providing the product family name commonly used with all products identified within the message in free format and when necessary identifying the language used. It may be repeated as well to provide the name in other languages.

FTX

C(5) : Free text

A segment with free text information, in coded or clear form, used when additional information is needed relevant for all products described in the actual message but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

PGI

C(10) : Product group information

A segment to identify a product group, price group or tariff group which is applicable to the whole message.

CUX

C(9) : Currencies

A segment to specify currencies and relevant details for the rate of exchange.

SG1 C(10) : TRU-DTM

A group of segments to identify technical rules applicable for all products contained in the message and the rules' issue dates.

TRU

M(1) : Technical rules

A segment identifying technical rules and conditions relevant for the whole message.

DTM

C(1) : Date/time/period

A segment specifying the technical rules' issue date.

SG2 C(10) : RCS-PIA

A group of segments to identify governmental or legal trade restrictions and relevant commodities.

RCS

M(1) : Requirements and conditions

A segment indicating that and which governmental or legal trade restrictions apply to all products described in the actual message.

PIA

C(5) : Additional product id

A segment to identify the commodities relevant for the identified trade restrictions.

SG3 C(99) : RFF-DTM

A group of segments for giving references and where necessary, their dates, relating to the whole message.

RFF

M(1) : Reference

A segment identifying a reference by its type and number.

DTM

C(5) : Date/time/period

A segment specifying the date and, or related to the reference.

SG4 C(99) : NAD-SG5-SG6

A group of segments identifying the parties with associated information relevant to the whole message.

NAD

M(1) : Name and address

A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the message. At least one NAD-segment should be provided, for example the manufacturer, the supplier or message generator. It is recommended that, if possible, only the coded form of the party ID should be specified.

SG5 C(5) : CTA-COM

A group of segments giving contact details of a specific person and, or department within the party identified in the NAD segment.

CTA

M(1) : Contact information

A segment to identify a person and, or department, and their function, to whom communications should be directed.

COM

C(10) : Communication contact

A segment to identify a communication type and number for the contact specified in the CTA segment.

SG6 C(5) : RFF-DTM

A group of segments used to provide references and where necessary, their dates, related to the party identified in the NAD segment.

RFF

M(1) : Reference

A segment identifying a reference by its type and number.

DTM

C(5) : Date/time/period

A segment specifying the date and, or time related to the reference.

SG7 C(999) : CCI-CAV-MEA

A group of segments providing common product characteristic and common characteristic details.

CCI

M(1) : Characteristic/class id

A segment to identify common product characteristic and, or the characteristic name and characteristic relevance for the business process.

CAV

C(10) : Characteristic value

A segment to specify common product characteristic by value in either coded form or in free format.

MEA

C(10) : Measurements

A segment indicating characteristic values being physical measurements (including measurable quantities and percentages) related to specified product family or group characteristics (for example voltage, percentage of material contained) and where relevant measurement ranges. The MEA- segment is repeatable to allow the indication of a number of applicable measurable values, for example one electric appliance may be switchable for different voltages: 110V, 220V, 240V and 380V.

SG8 C(99) : EFI-CED-COM-RFF-DTM-QTY

A group of segments that refers through an external file identification to each of the external files and giving additional information about each of the files.

EFI

M(1) : External file link identification

This segment will identify the external files by indicating the file name, file number and its sequence number in an exchange.

CED

C(99) : Computer environment details

To give precise definitions of all necessary elements belonging to the configuration of a computer system, e.g. hardware, firmware, operating system, communication and application software.

COM

C(9) : Communication contact

To identify a communication number of a department or a person to whom communication should be directed.

RFF

C(9) : Reference

A segment giving reference related to the file identified by a previous external file link identification segment.

DTM

C(9) : Date/time/period

This segment will convey the date/time details of the external file.

QTY

C(9) : Quantity

The size/volume of the external file identified in the previous external file link identification segment.

SG9 C(999999) : LIN-PIA-DTM-MEA-HAN-DOC-FTX-PGI-SG10-SG11-

SG12-SG13-SG14-SG15-SG16-SG17-SG18-SG20-SG21- SG23-SG28 A group of segments providing details of a single product. This segment group may be repeated to give subline details.

LIN

M(1) : Line item

A segment identifying the line item by the line item number and the product by its item number. Detailed product description can be specified using the following segment group: IMD-FTX. Data element 1229 may be used to identify the current line item updating the correspondent line item of a previously sent PRODAT message.

PIA

C(10) : Additional product id

A segment providing either additional identification of the product specified in the LIN segment or any substitute product identification.

DTM

C(99) : Date/time/period

A segment specifying date and, or time or period details relating to the line item only, for example the date of first or last availability of specified product.

MEA

C(10) : Measurements

A segment enabling the physical measurements of the item to be specified where this is required for full identification of the product. Any measurements must refer to the product in its unpacked form, for example thickness of plastic film, length, weight, etc. Note: Measurement related to product characteristics are to be given by MEA within the item characteristic group.

HAN

C(5) : Handling instructions

A segment providing information on required handling of the actual line item's product and additionally, if required, notifying hazardous materials.

DOC

C(99) : Document/message details

A segment to identify documents required with the identified product, for example the SAFHAZ message.

FTX

C(99) : Free text

A segment with free text information, in coded or clear form, used when additional information on the actual product is needed but cannot be accommodated within other segments. The main purpose for using this FTX segment is to provide free format product description. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

PGI

C(10) : Product group information

A segment to identify a product group, price group or tariff group which is applicable to the current line item only.

SG10 C(10) : IMD-FTX

A group of segments for naming, identification and short description of the product specified within the PRODAT message line item. This group may be repeated to provide name and, or description in one or more other languages.

IMD

M(1) : Item description

Segment providing the given product name in free format and when necessary identifying the language used. It may be repeated as well to provide name in one more other languages.

FTX

C(99) : Free text

A segment with free text information, in clear form, to describe the named product and when necessary identifying the language used. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

SG11 C(10) : TRU-DTM

A group of segments to identify technical rules applicable for the actual product and the rules' issue dates.

TRU

M(1) : Technical rules

A segment identifying technical rules and conditions relevant for the whole message.

DTM

C(1) : Date/time/period

A segment specifying the technical rules' issue date.

SG12 C(10) : RCS-PIA

A group of segments to identify governmental or legal trade restrictions and relevant commodities.

RCS

M(1) : Requirements and conditions

A segment indicating that and which governmental or legal trade restrictions apply to the actual product.

PIA

C(5) : Additional product id

A segment to identify the commodities relevant for the identified trade restrictions.

SG13 C(10) : QTY-DTM-STS

A group of segments to provide quantity for the specified product and where relevant related date and time information for example minimum delivery batch, indication of manufacturer's capacity within a given period.

QTY

M(1) : Quantity

A segment to specify quantities related to the product.

DTM

C(5) : Date/time/period

A segment indicating that date or time details relate to the quantity, for example number of time units needed to manufacture the specified product quantity.

STS

C(5) : Status

A segment giving a status for the quantity, e.g. metered, estimated or corrected.

SG14 C(5) : PRI-CUX-RNG

A segment group to specify the estimated value of an item only for budgetary purposes. This segment group may specify values over a given quantity range and for a current currency.

PRI

M(1) : Price details

A segment to specify the estimated value of an item for information purposes only.

CUX

C(1) : Currencies

A segment to specify the currency of the value.

RNG

C(1) : Range details

A segment to specify the quantity range where the estimated value is applicable.

SG15 C(99999) : CCI-CAV-MEA

A group of segments providing product characteristic and- product characteristic details.

CCI

M(1) : Characteristic/class id

A segment to identify product characteristic and, or the characteristic name and characteristic relevance for the business process.

CAV

C(10) : Characteristic value

A segment to specify common product characteristic by value in either coded form or in free format.

MEA

C(10) : Measurements

A segment indicating characteristic values being physical measurements (including measurable quantities and percentages) related to specified product characteristics (for example voltage, percentage of material contained) and where relevant measurement ranges. The MEA-segment is repeatable to allow the indication of a number of applicable measurable values, for example one electric appliance may be switchable for different voltages: 110V, 220V, 240V and 380V.

SG16 C(999) : ALI-PCD

A group of segments providing information on origin and, or special conditions applicable to the product and - if required - relevant percentages.

ALI

M(1) : Additional information

A segment indicating that the product is subject to special conditions owing to origin, customs preference or commercial factors.

PCD

C(5) : Percentage details

A segment providing a percentage and percentage basis related to the additional information.

SG17 C(99) : RFF-DTM

A group of segments giving references related to the product specified in the LIN segment.

RFF

M(1) : Reference

A segment identifying the reference related to the product by its number and type and where appropriate a line within a document.

DTM

C(5) : Date/time/period

A segment specifying the date and, or time related to the reference.

SG18 C(99) : NAD-RFF-QTY-SG19

A group of segments identifying the parties with associated information.

NAD

M(1) : Name and address

A segment identifying names and addresses of the parties related to the identified product, in coded or clear form, and their functions for example supplier, warehouse, service. It is recommended that, if possible, only the coded form of the party ID should be specified.

RFF

C(99) : Reference

A segment identifying a reference related to the party described in the preceding NAD segment.

QTY

C(5) : Quantity

A segment enabling the specification of quantities required to satisfy the specified level of service for a specific party.

SG19 C(5) : CTA-COM

A group of segments giving contact details of a specific person and, or department within the party identified in the NAD segment.

CTA

M(1) : Contact information

A segment to identify a person and, or department, and their function, to whom communications should be directed.

COM

C(10) : Communication contact

A segment to identify a communication type and number for the contact specified in the CTA segment.

SG20 C(10) : DGS-QTY-FTX

A group of segments containing information about dangerous goods.

DGS

M(1) : Dangerous goods

A segment providing dangerous goods information by using relevant dangerous goods identification.

QTY

C(1) : Quantity

A segment to specify quantity for the given dangerous goods.

FTX

C(5) : Free text

A segment with free text information, in clear form, to identify dangerous goods. In computer to computer exchanges such text will normally require the receiver process this segment manually.

SG21 C(5) : PAC-MEA-QTY-HAN-PCI-SG22

A group of segments identifying product specific packaging of the goods identified in the line item, its physical dimensions and marks (for example special packaging relevant for the product).

PAC

M(1) : Package

A segment specifying the number of packages and the physical type of packaging for the product, for example, package type.

MEA

C(10) : Measurements

A segment specifying physical measurements of packages described in the PAC segment,-for example cube or gross weight, stack factor.

QTY

C(5) : Quantity

A segment identifying the type of quantity and the quantity related to the package, for example quantity of products packed into the package.

HAN

C(5) : Handling instructions

A segment providing information on required handling of the actual line item's product depending on packaging and additionally, if required, notifying hazardous materials.

PCI

C(5) : Package identification

A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment, for example item number of packaging unit.

SG22 C(99) : COD-MEA-QTY-PCD

A group of segments to indicate the ingredients of the packaging used to pack a product and to provide the quantity of material used in this actual packaging. This group needs to be repeated for the ingredients as relevant.

COD

M(1) : Component details

A segment to identify the ingredients used for packaging.

MEA

C(9) : Measurements

A segment to give the measurements of the identified ingredient as used for packaging.

QTY

C(9) : Quantity

A segment to give the quantity of the identified ingredient as used for packaging.

PCD

C(9) : Percentage details

A segment to give the percentage of the ingredient within the packaging.

SG23 C(999999) : HYN-PIA-QTY-FTX-SG24-SG25-SG26

A group of segments to specify hierarchical connections from the given product to higher or lower leveled products.

HYN

M(1) : Hierarchy information

A segment to identify hierarchical connections from the given product to higher or lower leveled products and its function within the logistic chain. Data element 1229 may be used to identify the current line item's hierarchical structure updating the correspondent line item's hierarchical structure of a previously sent PRODAT message.

PIA

C(10) : Additional product id

A segment providing either additional identification of the product specified in the HYN segment or any substitute product identification.

QTY

C(5) : Quantity

A segment identifying the child product's quantity contained within the identified parent product.

FTX

C(99) : Free text

A segment with free text information, in coded or clear form, used when additional information on the actual product and its hierarchical connections.

SG24 C(999) : RFF-DTM

A group of segments to provide references linked to the hierarchical item and where necessary the reference date.

RFF

M(1) : Reference

A segment identifying the reference linked to the hierarchical item, for example the drawing number on a wiring diagram.

DTM

C(5) : Date/time/period

A segment specifying the date and, or time related to the reference.

SG25 C(99) : CCI-CAV-MEA

A group of segments to identify characteristics depending on the product's use within the specified hierarchy.

CCI

M(1) : Characteristic/class id

A segment to identify product characteristic and, or the characteristic name and characteristic relevance for the business process.

CAV

C(10) : Characteristic value

A segment to specify product characteristic by value in either coded form or in free format.

MEA

C(10) : Measurements

SG26 C(99) : NAD-PIA-QTY-SG27

A segment group to specify party dependent information for the actual product in the given hierarchy.

NAD

M(1) : Name and address

A segment identifying a party preferably in coded form to which specific product and hierarchical item characteristics apply.

PIA

C(10) : Additional product id

A segment providing additional identification(s) of the hierarchically linked product that are specific to the identified party, for example an additional number from another origin to identify the higher or lower leveled product relevant to the identified party.

QTY

C(5) : Quantity

A segment identifying the child product's quantity contained within the identified parent product if specially defined by the named party.

SG27 C(99) : CCI-CAV-MEA

A group of segments to identify characteristics depending on the product's use within the hierarchy specific to the identified party.

CCI

M(1) : Characteristic/class id

A segment to identify product characteristic and, or the characteristic name and characteristic relevance for the business process.

CAV

C(99) : Characteristic value

A segment to specify product-characteristic by value in either coded form or in free format.

MEA

C(10) : Measurements

SG28 C(99) : EFI-CED-COM-RFF-DTM-QTY

A group of segments that refers through an external file identification to each of the external files and giving additional information about each of the files.

Message structure

UNH, Message header                           M        1
BGM, Beginning of message                     M        1
DTM, Date/time/period                         M       10
ALI, Additional information                   C        5
IMD, Item description                         C       10
FTX, Free text                                C        5
PGI, Product group information                C       10
CUX, Currencies                               C        9

--- Segment Group 1 ------------------------- C       10 -------+
TRU, Technical rules                          M        1        |
DTM, Date/time/period                         C        1        |
---- -----------------------------------------------------------+

--- Segment Group 2 ------------------------- C       10 -------+
RCS, Requirements and conditions              M        1        |
PIA, Additional product id                    C        5        |
---- -----------------------------------------------------------+

--- Segment Group 3 ------------------------- C       99 -------+
RFF, Reference                                M        1        |
DTM, Date/time/period                         C        5        |
---- -----------------------------------------------------------+

--- Segment Group 4 ------------------------- C       99 -------+
NAD, Name and address                         M        1        |
                                                                |
--- Segment Group 5 ------------------------- C        5 ------+|
CTA, Contact information                      M        1       ||
COM, Communication contact                    C       10       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 6 ------------------------- C        5 ------+|
RFF, Reference                                M        1       ||
DTM, Date/time/period                         C        5       ||
---- ----------------------------------------------------------++

--- Segment Group 7 ------------------------- C      999 -------+
CCI, Characteristic/class id                  M        1        |
CAV, Characteristic value                     C       10        |
MEA, Measurements                             C       10        |
---- -----------------------------------------------------------+

--- Segment Group 8 ------------------------- C       99 -------+
EFI, External file link identification        M        1        |
CED, Computer environment details             C       99        |
COM, Communication contact                    C        9        |
RFF, Reference                                C        9        |
DTM, Date/time/period                         C        9        |
QTY, Quantity                                 C        9        |
---- -----------------------------------------------------------+

--- Segment Group 9 ------------------------- C   999999 -------+
LIN, Line item                                M        1        |
PIA, Additional product id                    C       10        |
DTM, Date/time/period                         C       99        |
MEA, Measurements                             C       10        |
HAN, Handling instructions                    C        5        |
DOC, Document/message details                 C       99        |
FTX, Free text                                C       99        |
PGI, Product group information                C       10        |
                                                                |
--- Segment Group 10 ------------------------ C       10 ------+|
IMD, Item description                         M        1       ||
FTX, Free text                                C       99       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 11 ------------------------ C       10 ------+|
TRU, Technical rules                          M        1       ||
DTM, Date/time/period                         C        1       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 12 ------------------------ C       10 ------+|
RCS, Requirements and conditions              M        1       ||
PIA, Additional product id                    C        5       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 13 ------------------------ C       10 ------+|
QTY, Quantity                                 M        1       ||
DTM, Date/time/period                         C        5       ||
STS, Status                                   C        5       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 14 ------------------------ C        5 ------+|
PRI, Price details                            M        1       ||
CUX, Currencies                               C        1       ||
RNG, Range details                            C        1       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 15 ------------------------ C    99999 ------+|
CCI, Characteristic/class id                  M        1       ||
CAV, Characteristic value                     C       10       ||
MEA, Measurements                             C       10       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 16 ------------------------ C      999 ------+|
ALI, Additional information                   M        1       ||
PCD, Percentage details                       C        5       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 17 ------------------------ C       99 ------+|
RFF, Reference                                M        1       ||
DTM, Date/time/period                         C        5       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 18 ------------------------ C       99 ------+|
NAD, Name and address                         M        1       ||
RFF, Reference                                C       99       ||
QTY, Quantity                                 C        5       ||
                                                               ||
--- Segment Group 19 ------------------------ C        5 -----+||
CTA, Contact information                      M        1      |||
COM, Communication contact                    C       10      |||
---- ---------------------------------------------------------++|
                                                                |
--- Segment Group 20 ------------------------ C       10 ------+|
DGS, Dangerous goods                          M        1       ||
QTY, Quantity                                 C        1       ||
FTX, Free text                                C        5       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 21 ------------------------ C        5 ------+|
PAC, Package                                  M        1       ||
MEA, Measurements                             C       10       ||
QTY, Quantity                                 C        5       ||
HAN, Handling instructions                    C        5       ||
PCI, Package identification                   C        5       ||
                                                               ||
--- Segment Group 22 ------------------------ C       99 -----+||
COD, Component details                        M        1      |||
MEA, Measurements                             C        9      |||
QTY, Quantity                                 C        9      |||
PCD, Percentage details                       C        9      |||
---- ---------------------------------------------------------++|
                                                                |
--- Segment Group 23 ------------------------ C   999999 ------+|
HYN, Hierarchy information                    M        1       ||
PIA, Additional product id                    C       10       ||
QTY, Quantity                                 C        5       ||
FTX, Free text                                C       99       ||
                                                               ||
--- Segment Group 24 ------------------------ C      999 -----+||
RFF, Reference                                M        1      |||
DTM, Date/time/period                         C        5      |||
---- ---------------------------------------------------------+||
                                                               ||
--- Segment Group 25 ------------------------ C       99 -----+||
CCI, Characteristic/class id                  M        1      |||
CAV, Characteristic value                     C       10      |||
MEA, Measurements                             C       10      |||
---- ---------------------------------------------------------+||
                                                               ||
--- Segment Group 26 ------------------------ C       99 -----+||
NAD, Name and address                         M        1      |||
PIA, Additional product id                    C       10      |||
QTY, Quantity                                 C        5      |||
                                                              |||
--- Segment Group 27 ------------------------ C       99 ----+|||
CCI, Characteristic/class id                  M        1     ||||
CAV, Characteristic value                     C       99     ||||
MEA, Measurements                             C       10     ||||
---- --------------------------------------------------------+++|
                                                                |
--- Segment Group 28 ------------------------ C       99 ------+|
EFI, External file link identification        M        1       ||
CED, Computer environment details             C       99       ||
COM, Communication contact                    C        9       ||
RFF, Reference                                C        9       ||
DTM, Date/time/period                         C        9       ||
QTY, Quantity                                 C        9       ||
---- ----------------------------------------------------------++
UNT, Message trailer                          M        1