D11B | EDIFACTORY

Message D11B/REQDOC

Request for document message

A message to enable a party request the sending, or re-sending, of data, either as a document or message, or in some other agreed form.

Message description

UNH

M(1) : Message header

A service segment starting and uniquely identifying a message. The message type code for the Request for document message is REQDOC. Note: Request for document messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 REQDOC 0052 D 0054 11B 0051 UN

BGM

M(1) : Beginning of message

A segment by which the sender must uniquely identify the request for document by means of its type and number.

DOC

M(1) : Document/message details

A segment indicating the type of document that is required, how many copies, and in what form it is required, e.g. EDI, mail, etc.

DTM

M(9) : Date/time/period

A segment specifying general dates and, when relevant, times related to the whole message. The request preparation date must be specified using this segment.

FTX

C(20) : Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

SG1 C(99) : RFF-DTM

A group of segments for giving references and where necessary, their dates, relating to the whole message.

RFF

M(1) : Reference

A segment identifying the reference by its number and where appropriate a line number within the document.

DTM

C(5) : Date/time/period

A segment specifying the date/time related to the reference.

SG2 M(99) : NAD-LOC-SG3

A group of segments identifying the parties with associated information.

NAD

M(1) : Name and address

A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the request for document message. Identification of the sender of the request and the recipient is mandatory for the request for document message. It is recommended that where possible only the coded form of the party ID should be specified e.g. the sender and receiver of the report are known to each other, thus only the coded ID is required, but when a new address might have to be clearly specified, e.g. where the document is to be sent to a third party, this should be done preferably in structured format.

LOC

C(9) : Place/location identification

A segment to identify a location within the above name and address.

SG3 C(9) : CTA-COM

A group of segments giving contact details of the specific person or department within the party identified in the NAD segment.

CTA

M(1) : Contact information

A segment to identify a person or department, and their function, to whom communications should be directed.

COM

C(9) : Communication contact

A segment to identify a communications type and number for the contact specified in the CTA segment.

SG4 M(999) : LIN-GEI-DTM-PIA-IMD-MEA-SG5-SG6

A group of segments providing details of what information is required to be included in the document. There must be at least one occurrence of Segment group 4 within a request for document message.

LIN

M(1) : Line item

A segment identifying the line item of the message by the line number and optionally identifying the product or service to be included in the document/message.

GEI

C(9) : Processing information

A segment allowing the user to specify any special processing requirements, e.g. that all related documents are also required.

DTM

C(9) : Date/time/period

A segment identifying the date that pertain to the document, e.g. original date, required by date.

PIA

C(9) : Additional product id

A segment providing additional identification of the product to which the document pertains.

IMD

C(9) : Item description

A segment used to identify the product by free format or semi- structured description. Used when no appropriate code is available in the PIA segment to fully describe the product.

MEA

C(9) : Measurements

A segment to describe the physical measurements of the required product, e.g. length, height, weight.

SG5 C(99) : RFF-DTM

A group of segments providing references, and if required applicable dates, pertaining to the above document.

RFF

M(1) : Reference

A segment to identify applicable references to be included in the document, e.g. order number, certificate number.

DTM

C(9) : Date/time/period

A segment to provide dates/times applicable to the above references.

SG6 C(99) : NAD-LOC-SG7

A group of segments allowing documents to be individually addressed to either particular places, and or particular people within locations.

NAD

M(1) : Name and address

A segment to identify other parties requiring the document.

LOC

C(9) : Place/location identification

A segment to further qualify the above address.

SG7 C(9) : CTA-COM

A group of segments to identify individual contacts relevant to the above party.

Message structure

UNH, Message header                           M        1
BGM, Beginning of message                     M        1
DOC, Document/message details                 M        1
DTM, Date/time/period                         M        9
FTX, Free text                                C       20

--- Segment Group 1 ------------------------- C       99 -------+
RFF, Reference                                M        1        |
DTM, Date/time/period                         C        5        |
---- -----------------------------------------------------------+

--- Segment Group 2 ------------------------- M       99 -------+
NAD, Name and address                         M        1        |
LOC, Place/location identification            C        9        |
                                                                |
--- Segment Group 3 ------------------------- C        9 ------+|
CTA, Contact information                      M        1       ||
COM, Communication contact                    C        9       ||
---- ----------------------------------------------------------++

--- Segment Group 4 ------------------------- M      999 -------+
LIN, Line item                                M        1        |
GEI, Processing information                   C        9        |
DTM, Date/time/period                         C        9        |
PIA, Additional product id                    C        9        |
IMD, Item description                         C        9        |
MEA, Measurements                             C        9        |
                                                                |
--- Segment Group 5 ------------------------- C       99 ------+|
RFF, Reference                                M        1       ||
DTM, Date/time/period                         C        9       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 6 ------------------------- C       99 ------+|
NAD, Name and address                         M        1       ||
LOC, Place/location identification            C        9       ||
                                                               ||
--- Segment Group 7 ------------------------- C        9 -----+||
CTA, Contact information                      M        1      |||
COM, Communication contact                    C        9      |||
---- ---------------------------------------------------------+++
UNT, Message trailer                          M        1