D14A | EDIFACTORY

Message D14A/ENTREC

Accounting entries message

A message used to exchange accounting entries between an enterprise and whoever may use them for the purpose of accounting, auditing, cost accounting, consolidation, financial analysis, etc.

Message description

UNH

M(1) : Message header

A service segment starting and uniquely identifying a message. The message type code for the Accounting entries message is ENTREC. Note: Accounting entries messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 ENTREC 0052 D 0054 14A 0051 UN

BGM

M(1) : Beginning of message

Segment identifying the type of accounting entries message.

DTM

M(99) : Date/time/period

A segment containing the opening and closing dates of the accounting period of the accounting entries and the preparation date of the message.

RFF

C(99) : Reference

Segment containing the number of the used chart of accounts linked to the message and its version number.

CUX

C(99) : Currencies

A segment providing currencies which are specific to the accounting entries message.

FTX

C(1) : Free text

A segment with free information, in coded or clear form, for the purpose of providing additional clarification solely concerning the summary section.

SG1 M(99) : NAD-RFF-SG2

A segment group giving information on sender, recipient and intermediary.

NAD

M(1) : Name and address

A segment to identify the sender, recipient or intermediary.

RFF

C(9) : Reference

A segment to provide references which are specific to the concerned party.

SG2 C(99) : CTA-COM

A group of segments to specify contacts and related communication numbers.

CTA

M(1) : Contact information

A segment to provide contacts related to the party.

COM

C(9) : Communication contact

A segment to provide communication numbers of the contact.

SG3 C(99) : CCI-CAV

A group of segments to provide accounting, fiscal, social or legal characteristics of the enterprise accounting.

CCI

M(1) : Characteristic/class id

A segment to identify the accounting, fiscal, social or legal characteristic.

CAV

C(1) : Characteristic value

A segment to provide the value of the above characteristic.

SG4 M(999) : DTM-SG5-SG11

A segment group providing information on accounting entries by period.

DTM

M(1) : Date/time/period

A segment giving detailed information on the periods of the journal.

SG5 M(999) : RJL-SG6-SG7

A segment group providing information on accounting entries by journal.

RJL

M(1) : Accounting journal identification

A segment specifying the source journal and the type of accounting records of accounting entries for a given period.

SG6 M(1) : QTY-RFF-DTM-MOA

A segment group providing information on the totals and the quantities corresponding to the accounting records. For verification purposes, this group summarizes all the monetary amounts by journal and by period.

QTY

M(1) : Quantity

A segment specifying the number of accounting entries for a given journal and period.

RFF

C(1) : Reference

A segment containing references to a journal in a given period.

DTM

C(1) : Date/time/period

A segment containing the date of the concerned period.

MOA

M(9) : Monetary amount

A segment adding up the total amounts of the accounting records for a given journal and period in local and foreign currencies. It may also to be used to provide the total of the journal for the period.

SG7 M(99999) : IND-RFF-FTX-SG8-SG10

A segment group providing the following relevant information for a given period and a specified accounting journal : record, account number, references, stated value, date and time, quantity and free text, together comprising an accounting record.

IND

M(1) : Index details

A segment containing the reference to an order number inside a folio, or the sequential number allocated to the entry of an accounting record for a given journal and period.

RFF

M(1) : Reference

A segment containing the number of the source document relating to the accounting record.

FTX

M(1) : Free text

A segment with free text information, in coded or clear form, to give an explanation of the accounting entry.

SG8 M(999) : LIN-CPT-DTM-FTX-PAI-RFF-QTY-TAX-FII-CUX-MOA-SG9

A segment group containing all needed information on an accounting record.

LIN

M(1) : Line item

A segment identifying the line item of the accounting entries information sequence.

CPT

C(4) : Account identification

A segment containing detailed information identifying the principal active account number (general, analytical or budget account) or for subdivision of the accounting record concerned and the subsidiary account number of this principal account number.

DTM

C(9) : Date/time/period

A segment giving the date of accountancy concerning the accounting record : date of capture, date of source document, date of accounting validation, etc.

FTX

C(1) : Free text

A segment with free text information, in clear or coded form, to give a text for the entry describing whether the entry is analytical, budgetary or has valuation purposes.

PAI

C(1) : Payment instructions

A segment specifying the settlement method of the accounting record.

RFF

C(9) : Reference

A segment containing references to documents such as the number of source document, number of related document, internal source document reference, checking reference and European Tax-codes relating to the accounting record.

QTY

C(9) : Quantity

A segment specifying the quantity and measure unit relative to the monetary amount of the accounting record.

TAX

C(9) : Duty/tax/fee details

A segment specifying the tax type relative to the accounting record.

FII

C(1) : Financial institution information

A segment specifying the bank account numbers relative to the specified account.

CUX

C(9) : Currencies

A segment containing the currency details, currencies or currency rates used in the entry.

MOA

M(9) : Monetary amount

A segment containing detailed information on the debit or credit trend of the monetary amount, the monetary amount itself in the local currency and possibly the currency code relating to this monetary amount.

SG9 C(9) : CCI-CAV

A group of segments to provide accounting, fiscal, social or legal characteristics of the entries.

CCI

M(1) : Characteristic/class id

A segment to identify the accounting, fiscal, social or legal characteristic of the entry.

CAV

C(1) : Characteristic value

A segment to provide the value of the above characteristic.

SG10 C(1) : AUT-DTM

A segment group to provide authentication information to prevent insertion of an accounting entry between two accounting entries.

AUT

M(1) : Authentication result

A segment to provide authentication results.

DTM

C(1) : Date/time/period

A segment to provide the date of the authentication.

SG11 M(1) : QTY-RFF-DTM-MOA

A group of segments giving information on the totals and the quantities corresponding to the accounting records. For verification purposes this group summarizes all the monetary amounts by journal, for all periods.

QTY

M(1) : Quantity

A segment specifying the number of accounting entries for a given journal, for all periods.

RFF

C(1) : Reference

A segment containing references for a given journal, for the sub-period.

DTM

C(1) : Date/time/period

A segment specifying the date of the concerned sub-period.

MOA

M(9) : Monetary amount

A segment adding up the total amounts, in local and foreign currencies, of the accounting records for a given journal, for all periods. It may also be used to provide the total amount of the journal for all periods.

UNS

M(1) : Section control

A service segment used to separate the detail and summary sections of the message.

SG12 M(1) : QTY-RFF-DTM-MOA

A group of segments giving information on the totals and the quantities corresponding to the accounting records. For verification purposes, this summarizes all the monetary amounts.

SG13 C(1) : AUT-DTM

A segment group to provide authentication information.

Message structure

UNH, Message header                           M        1
BGM, Beginning of message                     M        1
DTM, Date/time/period                         M       99
RFF, Reference                                C       99
CUX, Currencies                               C       99
FTX, Free text                                C        1

--- Segment Group 1 ------------------------- M       99 -------+
NAD, Name and address                         M        1        |
RFF, Reference                                C        9        |
                                                                |
--- Segment Group 2 ------------------------- C       99 ------+|
CTA, Contact information                      M        1       ||
COM, Communication contact                    C        9       ||
---- ----------------------------------------------------------++

--- Segment Group 3 ------------------------- C       99 -------+
CCI, Characteristic/class id                  M        1        |
CAV, Characteristic value                     C        1        |
---- -----------------------------------------------------------+

--- Segment Group 4 ------------------------- M      999 -------+
DTM, Date/time/period                         M        1        |
                                                                |
--- Segment Group 5 ------------------------- M      999 ------+|
RJL, Accounting journal identification        M        1       ||
                                                               ||
--- Segment Group 6 ------------------------- M        1 -----+||
QTY, Quantity                                 M        1      |||
RFF, Reference                                C        1      |||
DTM, Date/time/period                         C        1      |||
MOA, Monetary amount                          M        9      |||
---- ---------------------------------------------------------+||
                                                               ||
--- Segment Group 7 ------------------------- M    99999 -----+||
IND, Index details                            M        1      |||
RFF, Reference                                M        1      |||
FTX, Free text                                M        1      |||
                                                              |||
--- Segment Group 8 ------------------------- M      999 ----+|||
LIN, Line item                                M        1     ||||
CPT, Account identification                   C        4     ||||
DTM, Date/time/period                         C        9     ||||
FTX, Free text                                C        1     ||||
PAI, Payment instructions                     C        1     ||||
RFF, Reference                                C        9     ||||
QTY, Quantity                                 C        9     ||||
TAX, Duty/tax/fee details                     C        9     ||||
FII, Financial institution information        C        1     ||||
CUX, Currencies                               C        9     ||||
MOA, Monetary amount                          M        9     ||||
                                                             ||||
--- Segment Group 9 ------------------------- C        9 ---+||||
CCI, Characteristic/class id                  M        1    |||||
CAV, Characteristic value                     C        1    |||||
---- -------------------------------------------------------++|||
                                                              |||
--- Segment Group 10 ------------------------ C        1 ----+|||
AUT, Authentication result                    M        1     ||||
DTM, Date/time/period                         C        1     ||||
---- --------------------------------------------------------+++|
                                                                |
--- Segment Group 11 ------------------------ M        1 ------+|
QTY, Quantity                                 M        1       ||
RFF, Reference                                C        1       ||
DTM, Date/time/period                         C        1       ||
MOA, Monetary amount                          M        9       ||
---- ----------------------------------------------------------++
UNS, Section control                          M        1

--- Segment Group 12 ------------------------ M        1 -------+
QTY, Quantity                                 M        1        |
RFF, Reference                                C        1        |
DTM, Date/time/period                         C        1        |
MOA, Monetary amount                          M        9        |
---- -----------------------------------------------------------+

--- Segment Group 13 ------------------------ C        1 -------+
AUT, Authentication result                    M        1        |
DTM, Date/time/period                         C        1        |
---- -----------------------------------------------------------+
UNT, Message trailer                          M        1