D14A | EDIFACTORY

Message D14A/SLSRPT

Sales data report message

A message to enable the conveyance of product activity related to the sale of products or services, such as the activity location, date, time or period, quantity, pricing, monetary amount, market sector, involved parties and other data enabling various sales analysis processes. Such activity information allows the recipient to perform statistical and quantitative analysis in support of production, planning, marketing, replenishment, and other processes.

Message description

UNH

M(1) : Message header

A service segment starting and uniquely identifying a message. The message type code for the Sales data report message is SLSRPT. Note: Sales data report messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 SLSRPT 0052 D 0054 14A 0051 UN

BGM

M(1) : Beginning of message

A segment by which the sender must uniquely identify the sales data report by means of its type and number.

DTM

M(5) : Date/time/period

A segment specifying general dates and, when relevant, times related to the whole message. The sales report preparation date and the sales period covered by the report must be specified using this segment.

MKS

C(1) : Market/sales channel information

To identify market and sales channel details for products and services information.

SG1 C(9) : RFF-DTM

A group of segments for giving references and where necessary, their dates, relating to the whole message e.g. contract number.

RFF

M(1) : Reference

A segment identifying the reference by its number and where appropriate a line number within the document.

DTM

C(9) : Date/time/period

A segment specifying the date/time related to the reference.

SG2 M(5) : NAD-SG3-SG4

A group of segments identifying the parties with associated information.

NAD

M(1) : Name and address

A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the sales data report. Identification of the sender of the report and the recipient is mandatory for the sales data report message. It is recommended that where possible only the coded form of the party ID should be specified e.g. the sender and receiver of the report are known to each other, thus only the coded ID is required, but when a new address might have to be clearly specified, this should be done preferably in structured format.

SG3 C(5) : CTA-COM

A group of segments giving contact details of the specific person or department within the party identified in the NAD segment.

CTA

M(1) : Contact information

A segment to identify a person or department, and their function, to whom communications should be directed.

COM

C(5) : Communication contact

A segment to identify a communications type and number for the contact specified in the CTA segment.

SG4 C(9) : RFF-DTM

A group of segments for giving references and where necessary, their dates, relating to the party specified in the preceding name and address segment, e.g. tax reference number.

RFF

M(1) : Reference

A segment identifying the reference by its number and where appropriate a line number within the document.

DTM

C(9) : Date/time/period

A segment specifying the date/time related to the reference.

SG5 C(5) : CUX-DTM-STS

A group of segments specifying the currencies, related dates/periods and status for the rate of exchange valid for the whole sales data report. The Segment Group 4 may be omitted in national applications but will be required for international exchanges.

CUX

M(1) : Currencies

A segment identifying the currencies specified in the sales data report e.g. the currency in which the sales amounts or product prices are expressed in. A rate of exchange may be given to convert a reference currency into a target currency.

DTM

C(5) : Date/time/period

A segment specifying the date/time/period related to the rate of exchange.

STS

C(5) : Status

A segment giving a status for the range of exchange, e.g. if the exchange rate is preliminary or accurate.

SG6 C(200000) : LOC-DTM-FTX-SG7-SG8

A group of segments providing activity, e.g. sales, data by line item within a specific location. This segment group is mutually exclusive with segment group 10. If segment group 10 is not used, there shall be at least on occurrence of segment group 5.

LOC

M(1) : Place/location identification

A segment to identify the activity, e.g. sales, the quantity of the activity, and other data related to the specific activity such as buying party, selling price, date sold, etc.

DTM

C(5) : Date/time/period

A segment identifying the sub-period during which the sales being reported occurred if different than the period specified in the heading section e.g. within a biweekly sales data report as specified in the heading section, sales are reported in sub- periods of one week.

FTX

C(5) : Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

SG7 C(99) : RFF-DTM

A group of segments giving references at an intermediate level relating to several lines items, e.g. an invoice, shipment, notification, etc.

RFF

M(1) : Reference

To specify a reference.

DTM

C(5) : Date/time/period

To specify date, and/or time, or period.

SG8 C(200000) : LIN-PIA-IMD-DTM-PAC-RFF-DOC-ALI-MOA-GIN-SG9-PAI-SG10

A group of segments to identify the product or service and the activity, e.g. sales, which applies to the product or service. In addition other data related to the activity may be specified.

LIN

M(1) : Line item

A segment identifying the line item by the line number and configuration level. In addition it may identify the product or service to which the activity, e.g sales is applicable.

PIA

C(5) : Additional product id

A segment providing either additional identification to the product specified in the LIN segment or providing any substitute product identification. In the Sales Data Report the PIA segment can be used when a product specified in LIN has to be associated with a group or family of products whose identity could be specified in PIA.

IMD

C(5) : Item description

A segment for describing the product in the line item.

DTM

C(9) : Date/time/period

A segment specifying the date/time related to the sale of the product specified in the LIN segment.

PAC

C(5) : Package

A segment specifying the number and type of packages.

RFF

C(5) : Reference

A segment for referencing documents or other numbers pertinent to the line item.

DOC

C(5) : Document/message details

A segment identifying and providing information relating to documents.

ALI

C(5) : Additional information

A segment indicating that the line item is subject to special conditions owing to origin, customs preference, embargo regulations or commercial factors. In the Sales Data Report the ALI segment can be used to specify promotional flags, e.g. to indicate what type of promotion if any was in effect when the product specified in LIN was sold.

MOA

C(5) : Monetary amount

A segment specifying any monetary amounts relating to the product. For the sales data report the MOA segment can be used to express the total monetary amount of the product sold in one location for one period.

GIN

C(9999) : Goods identity number

A segment to specify identity numbers related to units of the product identified in the LIN segment, e.g. serial number.

SG9 C(999) : PRI-CUX

A group of segments providing prices and currencies per location and period.

PRI

M(1) : Price details

A segment to specify the price type and amount. The price used in the calculation of the total sales monetary amount will normally be the selling price.

CUX

C(1) : Currencies

A segment identifying the currencies and rate of exchange for each line item.

PAI

C(9) : Payment instructions

A segment to report the means of payment for the current product (e.g. cash payment).

SG10 C(999) : QTY-MKS-NAD-PRI-DTM-RFF-STS

A group of segments to identify the activity, e.g. sales, the quantity of the activity, and other data related to the specific activity such as buying party, selling price, date sold, status for the quantity, etc.

QTY

M(1) : Quantity

A segment identifying the quantity and activity, e.g. quantity sold.

MKS

C(1) : Market/sales channel information

To identify market and sales channel details for products and services information.

NAD

C(1) : Name and address

To specify the name and address of a party related to the specific activity quantity identified in the previous QTY segment, e.g. the party the product(s) were sold to.

PRI

C(9) : Price details

A segment specifying the price type and amount associated with the activity quantity.

DTM

C(9) : Date/time/period

A segment identifying the date/time or period during which the activity quantity occurred if different than the date/time or period specified in either the header section or segment group 5.

RFF

C(9) : Reference

A segment to specify reference numbers associated with the activity quantity.

STS

C(9) : Status

A segment giving a status for the quantity, e.g. metered, estimated or corrected.

SG11 C(1) : GEI-SG12

A group of segments providing activity data, e.g. sales, by location within a specific line item. This segment group is mutually exclusive with segment group 5. If segment group 5 is not used, there shall be at least one occurrence of segment group 10.

GEI

M(1) : Processing information

This segment is used to initiate reporting by line item.

SG12 C(999999) : LIN-PIA-IMD-PAC-MOA-SG13

A group of segments providing activity data, e.g. sales, by location within specific line item.

LIN

M(1) : Line item

A segment identifying the line item by the line number and configuration level, and additionally identifying the product or service for which activity data is being reported.

PIA

C(99) : Additional product id

A segment providing additional or alternate product identification, e.g. product group, identified in the LIN segment.

IMD

C(9) : Item description

A segment used to provide the item description for the item identified in the LIN or PIA segments.

PAC

C(9) : Package

A segment specifying the number and type of packages.

MOA

C(9) : Monetary amount

A segment used to specify monetary amounts applicable to the line item, e.g. total sales.

SG13 C(9999) : LOC-RFF-DTM-MOA-SG14

A group of segments to identify the location of the activity, e.g. sales, the quantity of the activity, and other data related to the specific activity such as buying party, selling price, date sold, etc.

LOC

M(1) : Place/location identification

A segment indicating in coded form the location to which the sales data being reported apply, e.g. a retail outlet, a geographic area.

RFF

C(9) : Reference

A segment to specify reference numbers associated with the location.

DTM

C(9) : Date/time/period

A segment identifying the date, time or period during which all the activity quantities occurred for the location if different than the date, time or period specified in the header section.

MOA

C(9) : Monetary amount

A segment used to specify monetary amounts applicable to the location, e.g. total sales.

SG14 C(99) : QTY-PRI-DTM-RFF-STS

A group of segments to identify the activity, e.g. sales, the quantity of the activity, and other data related to the specific activity such as, selling price, date sold, status for the quantity, etc.

Message structure

UNH, Message header                           M        1
BGM, Beginning of message                     M        1
DTM, Date/time/period                         M        5
MKS, Market/sales channel information         C        1

--- Segment Group 1 ------------------------- C        9 -------+
RFF, Reference                                M        1        |
DTM, Date/time/period                         C        9        |
---- -----------------------------------------------------------+

--- Segment Group 2 ------------------------- M        5 -------+
NAD, Name and address                         M        1        |
                                                                |
--- Segment Group 3 ------------------------- C        5 ------+|
CTA, Contact information                      M        1       ||
COM, Communication contact                    C        5       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 4 ------------------------- C        9 ------+|
RFF, Reference                                M        1       ||
DTM, Date/time/period                         C        9       ||
---- ----------------------------------------------------------++

--- Segment Group 5 ------------------------- C        5 -------+
CUX, Currencies                               M        1        |
DTM, Date/time/period                         C        5        |
STS, Status                                   C        5        |
---- -----------------------------------------------------------+

--- Segment Group 6 ------------------------- C   200000 -------+
LOC, Place/location identification            M        1        |
DTM, Date/time/period                         C        5        |
FTX, Free text                                C        5        |
                                                                |
--- Segment Group 7 ------------------------- C       99 ------+|
RFF, Reference                                M        1       ||
DTM, Date/time/period                         C        5       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 8 ------------------------- C   200000 ------+|
LIN, Line item                                M        1       ||
PIA, Additional product id                    C        5       ||
IMD, Item description                         C        5       ||
DTM, Date/time/period                         C        9       ||
PAC, Package                                  C        5       ||
RFF, Reference                                C        5       ||
DOC, Document/message details                 C        5       ||
ALI, Additional information                   C        5       ||
MOA, Monetary amount                          C        5       ||
GIN, Goods identity number                    C     9999       ||
                                                               ||
--- Segment Group 9 ------------------------- C      999 -----+||
PRI, Price details                            M        1      |||
CUX, Currencies                               C        1      |||
---- ---------------------------------------------------------+||
PAI, Payment instructions                     C        9       ||
                                                               ||
--- Segment Group 10 ------------------------ C      999 -----+||
QTY, Quantity                                 M        1      |||
MKS, Market/sales channel information         C        1      |||
NAD, Name and address                         C        1      |||
PRI, Price details                            C        9      |||
DTM, Date/time/period                         C        9      |||
RFF, Reference                                C        9      |||
STS, Status                                   C        9      |||
---- ---------------------------------------------------------+++

--- Segment Group 11 ------------------------ C        1 -------+
GEI, Processing information                   M        1        |
                                                                |
--- Segment Group 12 ------------------------ C   999999 ------+|
LIN, Line item                                M        1       ||
PIA, Additional product id                    C       99       ||
IMD, Item description                         C        9       ||
PAC, Package                                  C        9       ||
MOA, Monetary amount                          C        9       ||
                                                               ||
--- Segment Group 13 ------------------------ C     9999 -----+||
LOC, Place/location identification            M        1      |||
RFF, Reference                                C        9      |||
DTM, Date/time/period                         C        9      |||
MOA, Monetary amount                          C        9      |||
                                                              |||
--- Segment Group 14 ------------------------ C       99 ----+|||
QTY, Quantity                                 M        1     ||||
PRI, Price details                            C        9     ||||
DTM, Date/time/period                         C        9     ||||
RFF, Reference                                C        9     ||||
STS, Status                                   C        9     ||||
---- --------------------------------------------------------++++
UNS, Section control                          M        1
MOA, Monetary amount                          C        9
UNT, Message trailer                          M        1