D16B | EDIFACTORY

Message D16B/VATDEC

Value added tax message

This VAT Declaration Message (VATDEC) permits the transfer of data from a declarant to a national VAT collecting authority for the purpose of meeting legislative and/or operational requirements in respect of the declarations of VAT. The declarant may be a taxpayer who is obliged to send VAT returns the authorities, or an accountant or others who on behalf of one several taxpayers send VAT returns to the authorities and who is mandated to do so by the authorities and the taxpayer. The declaration may contain one or several returns. The message may also be used, for example: - within the European Union, to transmit VAT summary information for the Value Added Tax Information Exchange System (VIES) from a declarant to the relevant national VIES collecting authorities. - to transmit other related or comparable VAT information from a declarant to the relevant authorities.

Message description

UNH

M(1) : Message header

A service segment starting and uniquely identifying a message. The message type code for the Value added tax message is VATDEC. Note: Value added tax messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 VATDEC 0052 D 0054 16B 0051 UN

BGM

M(1) : Beginning of message

A segment to indicate the beginning of the message, identify the declaration type and to transmit a unique message identifying number.

DTM

C(1) : Date/time/period

A segment identifying dates, times or periods relevant to the whole message, e.g. time of preparation of the declaration.

LOC

C(1) : Place/location identification

A segment identifying a place or location relevant to the entire message, e.g. place of preparation of the declaration.

SG1 M(9999) : NAD-SG2-SG3-FII-PAI-GEI-LOC-SG4

A group of segments identifying the declarant with communication numbers, contacts, related references, and financial institution information. Furthermore, the group of segments identifies the individual taxpayer(s) with communication numbers, contacts, related references, and financial institution information. And the group of segments identifies detailed pieces of information about the individual taxpayer's returns within the declaration such as tax scheme, period in question, type of return, amounts of transactions, deductions, calculation of VAT to be paid, related or comparable VAT amounts, payment of VAT, etc.

NAD

M(1) : Name and address

A segment identifying the declarant and or the taxpayer(s).

SG2 C(9) : CTA-COM

A group of segments identifying communication and contact information related to the party of the declarant and or the taxpayer(s).

CTA

M(1) : Contact information

A segment identifying contact person(s) or department(s) related to the declarant and or the taxpayer(s).

COM

C(9) : Communication contact

A segment identifying the phone number, fax number or other communications numbers of the declarant and or the taxpayer(s).

SG3 C(9) : RFF-FTX

A group of segments identifying references related to the party of the declarant and or the taxpayer(s).

RFF

M(1) : Reference

A segment identifying references related to the declarant and or the taxpayer(s), e.g. additional identification numbers, registration number in traders association, etc.

FTX

C(9) : Free text

A segment describing in narrative form the references identified in above RFF segment.

FII

C(9) : Financial institution information

A segment identifying an account and a related financial institution relevant to the party of the declarant and or the taxpayer(s).

PAI

C(9) : Payment instructions

A segment specifying the conditions, method and channel of payment.

GEI

C(9) : Processing information

A segment identifying the scheme under which the return is transmitted, e.g. VAT return, VIES return, etc.

LOC

C(9) : Place/location identification

A segment identifying a place or location relevant to the entry, e.g. place of presentation (local or regional tax office).

SG4 C(99) : DTM-GEI-MEA-SG5-SG6-SG11

A group of segments identifying VAT period, type and status of return, details of a related document and return line details.

DTM

M(1) : Date/time/period

A segment identifying dates, times and or periods relevant to the return, e.g. VAT period.

GEI

C(9) : Processing information

A segment identifying the type and status of the return, e.g. normal return, correction, nil return, etc. The segment may also be used to give required indications of business relationships.

MEA

C(9) : Measurements

A segment specifying measurements in related document(s), e.g. agriculture area.

SG5 C(9) : DMS-MOA-MEA-PCD-GEI

A group of segments identifying details of related document(s).

DMS

M(1) : Document/message summary

A segment identifying the related document(s).

MOA

C(1) : Monetary amount

A segment specifying monetary amount(s) of related document(s).

MEA

C(1) : Measurements

A segment specifying measurements in related document(s) e.g. agriculture area.

PCD

C(1) : Percentage details

A segment identifying percentage details of related documents(s).

GEI

C(1) : Processing information

A segment identifying special indications of the monetary amount(s) of the related document(s).

SG6 M(9999) : LIN-SG7-GEI-SG9

A group of segments identifying line item details of the return.

LIN

M(1) : Line item

A trigger segment separating and identifying line numbers within the return.

SG7 C(9999) : NAD-SG8-RFF-FII

A group of segments specifying and identifying details about parties relevant to a return with their related references, contacts, communication line item within a return with their related references, contacts, communication numbers and financial institution information, e.g. required details about business relationships.

NAD

M(1) : Name and address

A segment specifying and identifying a party relevant to a line item within a return.

SG8 C(9999) : CTA-COM

A group of segments identifying the contact and communication details of the party specified above.

CTA

M(1) : Contact information

A segment identifying a person or a department in the party specified above and to whom communication should be directed.

COM

C(9) : Communication contact

A segment providing a communication details for the party identified above and optionally for the contact identified in the associated CTA segment.

RFF

C(9) : Reference

A segment identifying references related to the party specified above.

FII

C(1) : Financial institution information

A segment identifying an account and a related financial institution relating to the party specified above.

GEI

C(9) : Processing information

A segment providing indications in relation to a line item, e.g. if goods covered by the actual line were sent for processing or for in the VIES system, to indicate if goods covered by the actual line were sent for processing or for normal sale.

SG9 M(9999) : MOA-ARD-PCD-GEI-SG10

A group of segments specifying the monetary amounts and the related details for a line item.

MOA

M(1) : Monetary amount

A segment identifying and giving monetary amounts.

ARD

C(1) : Monetary amount function

A segment to provide details of the function of the monetary amount.

PCD

C(1) : Percentage details

A segment specifying percentage details related to the monetary amount.

GEI

C(9) : Processing information

A segment giving special indications related to the monetary amount.

SG10 C(9) : DMS-MOA-MEA-PCD-GEI

A group of segments identifying required details of a related document to the line item in question.

DMS

M(1) : Document/message summary

A segment identifying related document(s).

MOA

C(1) : Monetary amount

A segment identifying a monetary amount(s) of related document(s).

MEA

C(1) : Measurements

A segment specifying measurements in the related document(s), e.g. agriculture area.

PCD

C(1) : Percentage details

A segment identifying percentage details of related document(s).

GEI

M(1) : Processing information

A segment identifying special indications of the monetary amount(s) of the related document(s).

SG11 C(1) : CNT-MOA

A group of segments specifying amount totals relative to the VIES declaration corresponding to the period.

CNT

M(1) : Control total

A segment to specify a total number of items relative to the VIES period.

MOA

M(1) : Monetary amount

A segment to identify the total value of supplies relative to the VIES period.

SG12 C(1) : AUT-DTM-RFF

A group of segments permitting the verification of the authenticity of the sender and the integrity of the data.

Message structure

UNH, Message header                           M        1
BGM, Beginning of message                     M        1
DTM, Date/time/period                         C        1
LOC, Place/location identification            C        1

--- Segment Group 1 ------------------------- M     9999 -------+
NAD, Name and address                         M        1        |
                                                                |
--- Segment Group 2 ------------------------- C        9 ------+|
CTA, Contact information                      M        1       ||
COM, Communication contact                    C        9       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 3 ------------------------- C        9 ------+|
RFF, Reference                                M        1       ||
FTX, Free text                                C        9       ||
---- ----------------------------------------------------------+|
FII, Financial institution information        C        9        |
PAI, Payment instructions                     C        9        |
GEI, Processing information                   C        9        |
LOC, Place/location identification            C        9        |
                                                                |
--- Segment Group 4 ------------------------- C       99 ------+|
DTM, Date/time/period                         M        1       ||
GEI, Processing information                   C        9       ||
MEA, Measurements                             C        9       ||
                                                               ||
--- Segment Group 5 ------------------------- C        9 -----+||
DMS, Document/message summary                 M        1      |||
MOA, Monetary amount                          C        1      |||
MEA, Measurements                             C        1      |||
PCD, Percentage details                       C        1      |||
GEI, Processing information                   C        1      |||
---- ---------------------------------------------------------+||
                                                               ||
--- Segment Group 6 ------------------------- M     9999 -----+||
LIN, Line item                                M        1      |||
                                                              |||
--- Segment Group 7 ------------------------- C     9999 ----+|||
NAD, Name and address                         M        1     ||||
                                                             ||||
--- Segment Group 8 ------------------------- C     9999 ---+||||
CTA, Contact information                      M        1    |||||
COM, Communication contact                    C        9    |||||
---- -------------------------------------------------------+||||
RFF, Reference                                C        9     ||||
FII, Financial institution information        C        1     ||||
---- --------------------------------------------------------+|||
GEI, Processing information                   C        9      |||
                                                              |||
--- Segment Group 9 ------------------------- M     9999 ----+|||
MOA, Monetary amount                          M        1     ||||
ARD, Monetary amount function                 C        1     ||||
PCD, Percentage details                       C        1     ||||
GEI, Processing information                   C        9     ||||
                                                             ||||
--- Segment Group 10 ------------------------ C        9 ---+||||
DMS, Document/message summary                 M        1    |||||
MOA, Monetary amount                          C        1    |||||
MEA, Measurements                             C        1    |||||
PCD, Percentage details                       C        1    |||||
GEI, Processing information                   M        1    |||||
---- -------------------------------------------------------+++||
                                                               ||
--- Segment Group 11 ------------------------ C        1 -----+||
CNT, Control total                            M        1      |||
MOA, Monetary amount                          M        1      |||
---- ---------------------------------------------------------+++

--- Segment Group 12 ------------------------ C        1 -------+
AUT, Authentication result                    M        1        |
DTM, Date/time/period                         C        1        |
RFF, Reference                                C        1        |
---- -----------------------------------------------------------+
UNT, Message trailer                          M        1