D18A | EDIFACTORY

Message D18A/DESADV

Despatch advice message

A message specifying details for goods despatched or ready for despatch under agreed conditions. The United Nations Despatch Advice Message serves both as a specification for Delivery Despatch Advice and also as a Returns Despatch Advice message. Throughout this document, the reference to 'Despatch Advice' may be interpreted as conveying the wider meaning of 'Delivery Despatch Advice/Returns Despatch Advice'.

Message description

UNH

M(1) : Message header

A service segment starting and uniquely identifying a message. The message type code for the Despatch advice message is DESADV. Note: Despatch advice messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 DESADV 0052 D 0054 18A 0051 UN

BGM

M(1) : Beginning of message

A segment for unique identification of the Despatch Advice document, by means of its name and its number.

DTM

C(10) : Date/time/period

Date/time/period related to the whole message. The DTM segment must be specified at least once to identify the Despatch Advice date.

ALI

C(5) : Additional information

A segment indicating that the message is subject to special conditions due to origin, customs preference or commercial factors.

MEA

C(5) : Measurements

A segment specifying the weight and volume of the consignment.

MOA

C(5) : Monetary amount

A segment to transmit monetary amounts for the whole despatch required by the consignee to prepare customs clearance procedures.

CUX

C(9) : Currencies

This segment is used to specify currencies and relevant details for the rate of exchange.

SG1 C(99) : RFF-DTM

A group of segments giving references where necessary, their dates relating to the whole message, e.g. contract number.

RFF

M(1) : Reference

A segment for referencing documents relating to the whole despatch advice message, e.g. purchase orders, delivery instructions, import/export license.

DTM

C(9) : Date/time/period

Date/time/period from the referred document.

SG2 C(99) : NAD-LOC-SG3-SG4

A group of segments identifying names, addresses, locations, and required supporting documents relevant to the whole Despatch Advice.

NAD

M(1) : Name and address

A segment for identifying names, addresses, and their functions relevant to the whole Despatch Advice. Identification of the parties involved is recommended for the Despatch Advice message, and is to be given in the NAD segment. It is recommended that where possible, only the coded form of the party ID should be specified, e.g. the buyer and seller are known to each other, thus only the coded ID is required. The consignee or delivery address may vary and would have to be clearly specified, preferably in structured format.

LOC

C(10) : Place/location identification

A segment indicating more details regarding specific places/locations related to the party specified in the NAD segment, e.g. internal site/building number.

SG3 C(99) : RFF-DTM

A group of segments giving references relevant only to the specified party rather than the whole message.

RFF

M(1) : Reference

A segment for referencing documents relating to the party specified by the NAD segment.

DTM

C(99) : Date/time/period

A segment for specifying Date/time/period of the referred document.

SG4 C(10) : CTA-COM

A group of segments to identify the people, functions, departments and appropriate numbers to whom communication should be directed.

CTA

M(1) : Contact information

A segment to identify the person, function or department to whom communication should be directed.

COM

C(5) : Communication contact

A segment to identify communication types and numbers for the person, function or department identified in the CTA.

SG5 C(10) : TOD-LOC-FTX

A group of segments indicating terms of delivery.

TOD

M(1) : Terms of delivery or transport

A segment indicating the terms of delivery and transfer for the whole despatch advice.

LOC

C(9999) : Place/location identification

A segment indicating locations relevant to the TOD segment.

FTX

C(5) : Free text

Additional free text pertinent to terms of delivery. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

SG6 C(10) : TDT-PCD-TMD-SG7

A group of segments specifying details of the mode, means and method of transport and date/time of departure and destination relevant to the whole despatch advice.

TDT

M(1) : Transport information

A segment specifying the carriage, and the mode and means of transport of the goods being despatched.

PCD

C(6) : Percentage details

A segment specifying the percentage of utilization of the capacity of the means of transport.

TMD

C(1) : Transport movement details

A segment to specify transport movement details for a despatch.

SG7 C(10) : LOC-DTM

A group of segments giving the location and date/time information relative to the transportation.

LOC

M(1) : Place/location identification

A segment indicating locations relevant to the transport specified in the TDT segment.

DTM

C(10) : Date/time/period

A segment giving the date/time/period information of departure and/or arrival of the transported goods for the specified location.

SG8 C(10) : EQD-MEA-SEL-EQA-SG9

A group of segments providing information relative to the equipment used for the transportation of goods relevant to the whole despatch advice.

EQD

M(1) : Equipment details

A segment to define fixed information regarding equipment used in conjunction with the whole despatch advice, and if required, to indicate responsibility for supply of the equipment.

MEA

C(5) : Measurements

A segment specifying physical measurements of equipment described in the EQD segment.

SEL

C(25) : Seal number

A segment specifying a seal number connected to a specific equipment named in the EQD.

EQA

C(5) : Attached equipment

A segment identifying equipment either attached to the equipment described in the EQD segment above, or equipment related to that described in the EQD segment, and which is further defined in a subsequent EQD segment.

SG9 C(10) : HAN-FTX

A group of segments providing information on hazardous goods and their handling.

HAN

M(1) : Handling instructions

A segment providing information on handling and notification of hazardous materials in the specified equipment.

FTX

C(10) : Free text

A segment with free text information in coded or clear form to give further clarification, when required, for hazardous material.

SG10 C(99) : EFI-CED-COM-RFF-DTM-QTY

A group of segments that refers through an external file identification to each of the external files and giving additional information about each of the files.

EFI

M(1) : External file link identification

This segment will identify the external files by indicating the file name, file number and its sequence number in an exchange.

CED

C(99) : Computer environment details

To give precise definitions of all necessary elements belonging to the configuration of a computer system, e.g. hardware, firmware, operating system, communication and application software.

COM

C(9) : Communication contact

To identify a communication number of a department or a person to whom communication should be directed.

RFF

C(9) : Reference

A segment giving reference related to the file identified by a previous external file link identification segment.

DTM

C(9) : Date/time/period

This segment will convey the date/time details of the external file.

QTY

C(9) : Quantity

The size/volume of the external file identified in the previous external file link identification segment.

SG11 C(9999) : CPS-FTX-QVR-SG12-SG19

A group of segments providing details of all package levels and of the individual despatched items contained in the consignment. This segment group provides the capability to give the hierarchical packing relationships. The group defines a logical top-down order structure. The lowest level package information of the hierarchy is followed by the detail product information.

CPS

M(1) : Consignment packing sequence

A segment identifying the sequence in which packing of the consignment occurs, e.g. boxes loaded onto a pallet.

FTX

C(5) : Free text

A segment with free text information in coded or clear form to give further clarification, when required, as to the packing sequence. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

QVR

C(9) : Quantity variances

A segment identifying a quantity variance and reason for the variance.

SG12 C(9999) : PAC-MEA-QTY-SG13-SG14-SG18

A group of segments identifying packaging, physical dimensions, marks and numbers, quantities, date and time information, handling information and information about packing at this level.

PAC

M(1) : Package

A segment specifying the number and type of the packages/physical units and the physical type of packaging for the despatched goods.

MEA

C(10) : Measurements

A segment specifying physical measurements of the packages/physical units described in the PAC segment.

QTY

C(10) : Quantity

A segment to specify the quantity per package described in the PAC segment.

SG13 C(10) : HAN-FTX

A group of segments providing information on hazardous goods and handling.

HAN

M(1) : Handling instructions

A segment providing information on required handling and notification of hazardous materials in the specified package.

FTX

C(10) : Free text

A segment with free text information in coded or clear form to give further clarification, when required, for hazardous materials.

SG14 C(1000) : PCI-RFF-DTM-SG15-SG16-SG17

A group of segments specifying markings, labels, and packing numbers.

PCI

M(1) : Package identification

A segment specifying markings and/or labels used on individual physical units (packages) described in the PAC segment.

RFF

C(1) : Reference

A segment for referencing the package identification e.g. master label number.

DTM

C(5) : Date/time/period

A segment for specifying date/time/period related to the document referenced.

SG15 C(99) : GIR-DTM

A group of segments to give specific package related identifications and dates.

GIR

M(1) : Related identification numbers

To specify a set of related identification numbers.

DTM

C(5) : Date/time/period

A segment to give specific dates of a package, e.g. production date, etc.

SG16 C(99) : GIN-DLM

A group of segments giving package identification numbers and, where relevant, delivery limitation information.

GIN

M(1) : Goods identity number

A segment providing the identity numbers of packages being despatched.

DLM

C(10) : Delivery limitations

A segment to identify any limitation on delivery of goods, e.g. hold until final approval by supplier.

SG17 C(99) : COD-MEA-QTY-PCD

A group of segments to indicate the ingredients of the packaging used to pack a product and to provide the quantity of material used in this actual packaging. This group needs to be repeated for the ingredients as relevant.

COD

M(1) : Component details

A segment to identify the ingredients used for packaging.

MEA

C(9) : Measurements

A segment to give the measurements of the identified ingredient as used for packaging.

QTY

C(9) : Quantity

A segment to give the quantity of the identified ingredient as used for packaging.

PCD

C(9) : Percentage details

A segment to give the percentage of the ingredient within the packaging material.

SG18 C(99) : EFI-CED-COM-RFF-DTM-QTY

A group of segments that refers through an external file identification to each of the external files and giving additional information about each of the files.

EFI

M(1) : External file link identification

This segment will identify the external files by indicating the file name, file number and its sequence number in an exchange.

CED

C(99) : Computer environment details

To give precise definitions of all necessary elements belonging to the configuration of a computer system, e.g. application software.

COM

C(9) : Communication contact

To identify a communication number of a department or a person to whom communication should be directed.

RFF

C(9) : Reference

A segment giving reference related to the file identified by a previous external file link identification segment.

DTM

C(9) : Date/time/period

This segment will convey the date/time details of the external file.

QTY

C(9) : Quantity

The size/volume of the external file identified in the previous external file link identification segment.

SG19 C(9999) : LIN-PIA-IMD-MEA-QTY-ALI-GIN-GIR-DLM-DTM-NAD-

TDT-TMD-HAN-FTX-MOA-PAC-SG20-SG21-SG22-SG23- SG24-SG27-SG28 A group of segments providing details of the individual despatched items.

LIN

M(1) : Line item

A segment identifying the product being despatched. All other segments in the detail section following the LIN segment refer to that line item.

PIA

C(10) : Additional product id

A segment providing additional product identification.

IMD

C(99) : Item description

A segment for describing the product being despatched. This segment should be used for products that cannot be identified by a product code or article number.

MEA

C(10) : Measurements

A segment specifying physical measurements of the despatched item in original or unpacked form.

QTY

C(10) : Quantity

A segment to give quantity information concerning the product.

ALI

C(10) : Additional information

A segment indicating that the line item is subject to special conditions due to origin, customs preference, or commercial factors.

GIN

C(100) : Goods identity number

A segment providing identity numbers of the goods being despatched, e.g. serial numbers for assembled equipment.

GIR

C(100) : Related identification numbers

A segment providing sets of related identification numbers for a line item, e.g. engine number, chassis number and transmission number for a vehicle.

DLM

C(100) : Delivery limitations

A segment to identify any limitation on delivery of goods e.g. hold until final approval by supplier.

DTM

C(5) : Date/time/period

A segment providing date, time information related to the line item, e.g. production date.

NAD

C(99) : Name and address

A segment for identifying names and addresses and their functions relevant to the item, e.g. manufacturer.

TDT

C(1) : Transport information

A segment specifying the carriage, and the mode and means of transport of the goods being despatched, e.g. shipment/consignment number, shipping method, carrier.

TMD

C(1) : Transport movement details

A segment to specify transport movement details for a despatched item.

HAN

C(20) : Handling instructions

A segment providing information on the handling and notification of hazardous materials.

FTX

C(99) : Free text

A segment with free text information in coded or clear form to give further clarification, when required, to the line item. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

MOA

C(5) : Monetary amount

A segment giving monetary amounts required by the consignee to undertake customs clearance procedures.

PAC

C(9) : Package

Segment giving information related to the instruction for the type of packaging which is valid for the specified deliveries of the line item.

SG20 C(99) : RFF-NAD-CTA-DTM

A group of segments to give reference numbers and dates.

RFF

M(1) : Reference

A segment identifying documents related to the line item.

NAD

C(1) : Name and address

A segment for identifying names and addresses and their functions relevant to the originator of the document in the RFF segment.

CTA

C(1) : Contact information

A segment to identify the office, branch or department to whom communication relevant to the document should be directed.

DTM

C(1) : Date/time/period

A segment for date/time/period relative to the referred document.

SG21 C(9999) : DGS-QTY-FTX

A group of segments giving information about dangerous goods.

DGS

M(1) : Dangerous goods

A segment to indicate the class of dangerous goods.

QTY

C(1) : Quantity

A segment to specify quantity of the given dangerous goods.

FTX

C(5) : Free text

A segment to describe dangerous goods.

SG22 C(100) : LOC-NAD-DTM-QTY

A group of segments giving location information and where relevant, additional addresses, date and time, and quantities.

LOC

M(1) : Place/location identification

A segment identifying a specific location to which products will be delivered.

NAD

C(1) : Name and address

A segment for identifying names and addresses and their functions relevant to the delivery point. It is recommended that where possible only the coded form of the party ID should be specified, e.g. the buyer and seller are known to each other, thus only the coded ID is required. The consignee or delivery address may vary and would have to be clearly specified, preferably in structured format.

DTM

C(1) : Date/time/period

A segment providing date/time information relevant for delivery to the specific location.

QTY

C(10) : Quantity

A segment to specify quantity for the given location.

SG23 C(1000) : SGP-QTY

A group of segments indicating the split placement of packages or unpacked goods into equipment.

SGP

M(1) : Split goods placement

A segment to specify the placement of goods in relation to one equipment. If goods are unpacked, their quantity would be given in the following QTY segment.

QTY

C(10) : Quantity

A segment to specify the quantity of unpacked goods being placed in a specific equipment.

SG24 C(9999) : PCI-DTM-MEA-QTY-SG25-SG26

A group of segments identifying one specific package or a number of packages, their marks and numbers, measurements, quantities, date and time information and handling instructions.

PCI

M(1) : Package identification

A segment specifying marking and labels used on individual packages or a range of packages.

DTM

C(5) : Date/time/period

A segment giving the date/time details related to the goods within the packages e.g. expiration date.

MEA

C(10) : Measurements

A segment specifying physical measurements of packages.

QTY

C(1) : Quantity

A segment to specify quantity per package.

SG25 C(10) : GIN-DLM

A group of segments giving package identification numbers and, where relevant, delivery limitation information.

GIN

M(1) : Goods identity number

A segment providing identification numbers being applied to the packages despatched.

DLM

C(100) : Delivery limitations

A segment to identify any limitation on delivery of goods e.g. hold until final approval by supplier.

SG26 C(10) : HAN-FTX-GIN

A group of segment providing information on hazardous materials and handling.

HAN

M(1) : Handling instructions

A segment providing information on handling and notification of hazardous materials.

FTX

C(5) : Free text

A segment with free text information in coded or clear form to give further clarification, when required, for hazardous materials.

GIN

C(1000) : Goods identity number

A segment providing identification numbers being applied to the packages containing hazardous goods.

SG27 C(10) : QVR-DTM

A group of segments identifying quantity variances, the reason for the variance, and, when relevant, date and time information.

QVR

M(1) : Quantity variances

A segment identifying a quantity variance and the reason for the variance.

DTM

C(5) : Date/time/period

A segment to give date and time information relative to the quantity variances, e.g. proposed delivery date on the back order.

SG28 C(99) : EFI-CED-COM-RFF-DTM-QTY

A group of segments that refers through an external file identification to each of the external files and giving additional information about each of the files.

Message structure

UNH, Message header                           M        1
BGM, Beginning of message                     M        1
DTM, Date/time/period                         C       10
ALI, Additional information                   C        5
MEA, Measurements                             C        5
MOA, Monetary amount                          C        5
CUX, Currencies                               C        9

--- Segment Group 1 ------------------------- C       99 -------+
RFF, Reference                                M        1        |
DTM, Date/time/period                         C        9        |
---- -----------------------------------------------------------+

--- Segment Group 2 ------------------------- C       99 -------+
NAD, Name and address                         M        1        |
LOC, Place/location identification            C       10        |
                                                                |
--- Segment Group 3 ------------------------- C       99 ------+|
RFF, Reference                                M        1       ||
DTM, Date/time/period                         C       99       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 4 ------------------------- C       10 ------+|
CTA, Contact information                      M        1       ||
COM, Communication contact                    C        5       ||
---- ----------------------------------------------------------++

--- Segment Group 5 ------------------------- C       10 -------+
TOD, Terms of delivery or transport           M        1        |
LOC, Place/location identification            C     9999        |
FTX, Free text                                C        5        |
---- -----------------------------------------------------------+

--- Segment Group 6 ------------------------- C       10 -------+
TDT, Transport information                    M        1        |
PCD, Percentage details                       C        6        |
TMD, Transport movement details               C        1        |
                                                                |
--- Segment Group 7 ------------------------- C       10 ------+|
LOC, Place/location identification            M        1       ||
DTM, Date/time/period                         C       10       ||
---- ----------------------------------------------------------++

--- Segment Group 8 ------------------------- C       10 -------+
EQD, Equipment details                        M        1        |
MEA, Measurements                             C        5        |
SEL, Seal number                              C       25        |
EQA, Attached equipment                       C        5        |
                                                                |
--- Segment Group 9 ------------------------- C       10 ------+|
HAN, Handling instructions                    M        1       ||
FTX, Free text                                C       10       ||
---- ----------------------------------------------------------++

--- Segment Group 10 ------------------------ C       99 -------+
EFI, External file link identification        M        1        |
CED, Computer environment details             C       99        |
COM, Communication contact                    C        9        |
RFF, Reference                                C        9        |
DTM, Date/time/period                         C        9        |
QTY, Quantity                                 C        9        |
---- -----------------------------------------------------------+

--- Segment Group 11 ------------------------ C     9999 -------+
CPS, Consignment packing sequence             M        1        |
FTX, Free text                                C        5        |
QVR, Quantity variances                       C        9        |
                                                                |
--- Segment Group 12 ------------------------ C     9999 ------+|
PAC, Package                                  M        1       ||
MEA, Measurements                             C       10       ||
QTY, Quantity                                 C       10       ||
                                                               ||
--- Segment Group 13 ------------------------ C       10 -----+||
HAN, Handling instructions                    M        1      |||
FTX, Free text                                C       10      |||
---- ---------------------------------------------------------+||
                                                               ||
--- Segment Group 14 ------------------------ C     1000 -----+||
PCI, Package identification                   M        1      |||
RFF, Reference                                C        1      |||
DTM, Date/time/period                         C        5      |||
                                                              |||
--- Segment Group 15 ------------------------ C       99 ----+|||
GIR, Related identification numbers           M        1     ||||
DTM, Date/time/period                         C        5     ||||
---- --------------------------------------------------------+|||
                                                              |||
--- Segment Group 16 ------------------------ C       99 ----+|||
GIN, Goods identity number                    M        1     ||||
DLM, Delivery limitations                     C       10     ||||
---- --------------------------------------------------------+|||
                                                              |||
--- Segment Group 17 ------------------------ C       99 ----+|||
COD, Component details                        M        1     ||||
MEA, Measurements                             C        9     ||||
QTY, Quantity                                 C        9     ||||
PCD, Percentage details                       C        9     ||||
---- --------------------------------------------------------++||
                                                               ||
--- Segment Group 18 ------------------------ C       99 -----+||
EFI, External file link identification        M        1      |||
CED, Computer environment details             C       99      |||
COM, Communication contact                    C        9      |||
RFF, Reference                                C        9      |||
DTM, Date/time/period                         C        9      |||
QTY, Quantity                                 C        9      |||
---- ---------------------------------------------------------++|
                                                                |
--- Segment Group 19 ------------------------ C     9999 ------+|
LIN, Line item                                M        1       ||
PIA, Additional product id                    C       10       ||
IMD, Item description                         C       99       ||
MEA, Measurements                             C       10       ||
QTY, Quantity                                 C       10       ||
ALI, Additional information                   C       10       ||
GIN, Goods identity number                    C      100       ||
GIR, Related identification numbers           C      100       ||
DLM, Delivery limitations                     C      100       ||
DTM, Date/time/period                         C        5       ||
NAD, Name and address                         C       99       ||
TDT, Transport information                    C        1       ||
TMD, Transport movement details               C        1       ||
HAN, Handling instructions                    C       20       ||
FTX, Free text                                C       99       ||
MOA, Monetary amount                          C        5       ||
PAC, Package                                  C        9       ||
                                                               ||
--- Segment Group 20 ------------------------ C       99 -----+||
RFF, Reference                                M        1      |||
NAD, Name and address                         C        1      |||
CTA, Contact information                      C        1      |||
DTM, Date/time/period                         C        1      |||
---- ---------------------------------------------------------+||
                                                               ||
--- Segment Group 21 ------------------------ C     9999 -----+||
DGS, Dangerous goods                          M        1      |||
QTY, Quantity                                 C        1      |||
FTX, Free text                                C        5      |||
---- ---------------------------------------------------------+||
                                                               ||
--- Segment Group 22 ------------------------ C      100 -----+||
LOC, Place/location identification            M        1      |||
NAD, Name and address                         C        1      |||
DTM, Date/time/period                         C        1      |||
QTY, Quantity                                 C       10      |||
---- ---------------------------------------------------------+||
                                                               ||
--- Segment Group 23 ------------------------ C     1000 -----+||
SGP, Split goods placement                    M        1      |||
QTY, Quantity                                 C       10      |||
---- ---------------------------------------------------------+||
                                                               ||
--- Segment Group 24 ------------------------ C     9999 -----+||
PCI, Package identification                   M        1      |||
DTM, Date/time/period                         C        5      |||
MEA, Measurements                             C       10      |||
QTY, Quantity                                 C        1      |||
                                                              |||
--- Segment Group 25 ------------------------ C       10 ----+|||
GIN, Goods identity number                    M        1     ||||
DLM, Delivery limitations                     C      100     ||||
---- --------------------------------------------------------+|||
                                                              |||
--- Segment Group 26 ------------------------ C       10 ----+|||
HAN, Handling instructions                    M        1     ||||
FTX, Free text                                C        5     ||||
GIN, Goods identity number                    C     1000     ||||
---- --------------------------------------------------------++||
                                                               ||
--- Segment Group 27 ------------------------ C       10 -----+||
QVR, Quantity variances                       M        1      |||
DTM, Date/time/period                         C        5      |||
---- ---------------------------------------------------------+||
                                                               ||
--- Segment Group 28 ------------------------ C       99 -----+||
EFI, External file link identification        M        1      |||
CED, Computer environment details             C       99      |||
COM, Communication contact                    C        9      |||
RFF, Reference                                C        9      |||
DTM, Date/time/period                         C        9      |||
QTY, Quantity                                 C        9      |||
---- ---------------------------------------------------------+++
CNT, Control total                            C        5
UNT, Message trailer                          M        1