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Messages Segments Data Elements
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D18A

Message D18A/INSDES

Instruction to despatch message

A message from a party to another party who has control over ordered goods, providing instructions to put on hold or to despatch a consignment according to conditions specified in the message.

Message description

UNH

M(1) : Message header

A service segment starting and uniquely identifying a message. The message type code for the Instruction to despatch message is INSDES. Note: Instruction to despatch messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 INSDES 0052 D 0054 18A 0051 UN

BGM

M(1) : Beginning of message

A segment for unique identification of the Instruction To Despatch message, by means of its name and its number.

DTM

M(9) : Date/time/period

Date and or time, or period related to the whole message, e.g., the date on which delivery should take place. This segment must be specified at least once to identify the Instruction To Despatch message date.

INP

C(99) : Parties and instruction

A segment to identify any instructions related to the delivery of goods which are relevant to the whole message, e.g., hold for quality control, release goods for despatch.

FTX

C(9) : Free text

A segment providing additional free text pertinent to the complete Instruction to Despatch message. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

SG1 C(9) : RFF-DTM

A group of segments giving references where necessary, their dates relating to the whole message, e.g., contract number, purchase order number, etc.

RFF

M(1) : Reference

A segment for identifying references relating to the whole Instruction to Despatch message, e.g., purchase orders, delivery instructions, import license, export license.

DTM

C(9) : Date/time/period

A segment for specifying dates and or times, or periods related to the reference.

SG2 C(9) : NAD-LOC-SG3-SG4

A group of segments identifying names, addresses, locations, and references relevant to the identified parties used for the whole message.

NAD

M(1) : Name and address

A segment for identifying names, addresses, and their functions relevant to the whole Instruction to Despatch message. Identification of the parties involved is recommended for the Instruction to Despatch message and is to be given in this segment. It is recommended that where possible, only the coded form of the party identification should be specified, e.g., the buyer and seller are known to each other, thus only the coded identification is required. The consignee or delivery address may vary and would have to be clearly specified, preferably in structured format.

LOC

C(9) : Place/location identification

A segment indicating more details regarding specific places and, or locations related to the currently identified party, e.g., internal site and, or building number. This segment may be used to identify locations relevant to all items detailed in the message.

SG3 C(9) : RFF-DTM

A group of segments giving references relevant only to the specified party rather than the whole message.

RFF

M(1) : Reference

A segment for referencing documents relating to the currently identified party.

DTM

C(9) : Date/time/period

A segment for specifying date and, or time, and, or period of the referred document.

SG4 C(9) : CTA-COM

A group of segments identifying the contact person or the department for the currently identified party and if required specifying the communications channel and number.

CTA

M(1) : Contact information

A segment to identify the person, function or department within the current party where communications should be directed.

COM

C(9) : Communication contact

A segment to identify communication types and numbers for the currently identified person, function or department.

SG5 C(9) : TOD-LOC-FTX

A group of segments indicating terms of delivery. The terms of delivery will be required by a third party service provider in order to arrange delivery according to the terms agreed in the order.

TOD

M(1) : Terms of delivery or transport

A segment indicating the terms of delivery and transfer for the whole Instruction to Despatch message.

LOC

C(9) : Place/location identification

A segment indicating locations relevant to the terms of delivery.

FTX

C(9) : Free text

Additional free text pertinent to terms of delivery. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

SG6 C(9) : TDT-PCD-SG7

A group of segments specifying details of the mode and means of transport and date and, or time of departure and destination relevant to the whole Instruction to Despatch message. The transport details will be required by a third party service provider in order to arrange delivery according to the terms agreed in the order.

TDT

M(1) : Transport information

A segment specifying the mode and means of transport for the whole Instruction to Despatch message.

PCD

C(1) : Percentage details

A segment specifying the percentage of utilization of the capacity of the means of transport.

SG7 C(9) : LOC-DTM

A group of segments giving the location and date, and, or time information relative to the transportation.

LOC

M(1) : Place/location identification

A segment indicating locations relevant to the currently identified transport.

DTM

C(9) : Date/time/period

A segment giving the date and or time, or period information of departure and, or arrival of the transported goods for the specified location.

SG8 C(9) : EQD-MEA-EQA-SG9

A group of segments providing information relative to the equipment used for the transportation of goods relevant to the whole Instruction to Despatch message. The equipment details will be required by a third party service provider in order to arrange delivery according to the terms agreed in the order.

EQD

M(1) : Equipment details

A segment to define fixed information regarding equipment used in conjunction with the whole Instruction to Despatch message, and if required, to indicate responsibility for supply of the equipment.

MEA

C(9) : Measurements

A segment specifying physical measurements of the currently described equipment.

EQA

C(9) : Attached equipment

A segment identifying equipment which is attached to the currently described equipment.

SG9 C(9) : HAN-FTX

A group of segments providing information on hazardous goods and their handling.

HAN

M(1) : Handling instructions

A segment providing information on handling and notification of hazardous materials in the specified equipment.

FTX

C(9) : Free text

A segment with free text information in coded or clear form to give further clarification, when required, for hazardous material.

SG10 C(9999) : LIN-PIA-IMD-QTY-GIN-INP-DTM-FTX-MOA-ALI-SG11-

SG12-SG13-SG14 A group of segments providing details of individual line items for which Instruction to Despatch message information is being provided.

LIN

M(1) : Line item

A segment identifying the line item for which Instruction to Despatch message information is being provided. All other segments in the detail section following this segment refer to this line item.

PIA

C(9) : Additional product id

A segment providing additional product identification to that currently provided.

IMD

C(99) : Item description

A segment for describing the line item for which Instruction to Despatch message information is being provided. This segment should be used for products that cannot be identified by a product code or article number.

QTY

C(9) : Quantity

A segment to give quantity information related to the current line item.

GIN

C(99) : Goods identity number

A segment providing identity numbers of the line item for which despatch instruction information is being provided, e.g., serial numbers of goods to be despatched or put on hold.

INP

C(99) : Parties and instruction

A segment to identify any instructions related to the delivery of the current line item, e.g., hold until further notice.

DTM

C(9) : Date/time/period

A segment providing date, and or time information related to the line item, e.g., requested delivery date.

FTX

C(9) : Free text

A segment with free text information in coded or clear form to give further clarification, when required, to the line item. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

MOA

C(99) : Monetary amount

A segment identifying monetary amounts related to the current line item for which a Instruction to Despatch message is being given, e.g., customs value, insurance value, cash on delivery amount.

ALI

C(99) : Additional information

This segment is used to indicate the country of origin of the line item, special conditions due to origin, customs preference, fiscal or commercial factors are applicable.

SG11 C(9) : RFF-DTM

A group of segments to give reference numbers and dates related to the current line item.

RFF

M(1) : Reference

A segment identifying references related to the current line item.

DTM

C(1) : Date/time/period

A segment for specifying date and or time, or period relative to the current reference.

SG12 C(99) : NAD-QTY-DTM-LOC

A group of segments providing party information related to the current line item and where relevant, quantities, date and time, and additional locations within the party.

NAD

M(1) : Name and address

A segment for identifying names and addresses and their functions relevant to the Instruction to Despatch message for the current line item. It is recommended that where possible only the coded form of the party identification should be specified, e.g., the buyer and seller are known to each other, thus only the coded identification is required. The consignee or delivery address may vary and would have to be clearly specified, preferably in structured format.

QTY

C(1) : Quantity

A segment to specify a quantity related to the identified party for the current line item. The total value of the quantities specified in the repeats of this segment should equal the quantity value specified at the line item level.

DTM

C(1) : Date/time/period

A segment providing date and, or time information related to the quantity specified for the current party.

LOC

C(99) : Place/location identification

A segment identifying a specific location related to a quantity for the currently identified party.

SG13 C(9999) : PCI-GIN

A group of segments identifying the marks and numbers on the package for the current line item.

PCI

M(1) : Package identification

A segment specifying marking and labels on the packaging for the current line item.

GIN

C(9) : Goods identity number

A segment providing identification numbers marked on the packaging for the current line item.

SG14 C(99) : DGS-FTX-SG15

A group of segments to specify information about dangerous goods.

DGS

M(1) : Dangerous goods

A segment to indicate the dangerous goods regulations which apply, the class of the dangerous goods, additional dangerous goods codes, the United Nations Dangerous Goods (UNDG) number and the shipment flash point.

FTX

C(9) : Free text

A segment to specify supplementary details regarding the dangerous goods such as dangerous goods technical name and other additional information.

SG15 C(9) : CTA-COM

A group of segments to specify contact information.

CTA

M(1) : Contact information

A segment to identify a person or department to be contacted regarding dangerous goods.

COM

C(9) : Communication contact

A segment to specify communication details of the dangerous goods contact.

UNS

M(1) : Section control

A service segment separating the detail section of the message from the summary section.

MOA

C(99) : Monetary amount

A segment identifying monetary amounts related to the complete Instruction to Despatch message, e.g., customs value, insurance value, cash on delivery amount.

CNT

C(9) : Control total

A segment by which control totals may be provided by sender for checking by the receiver.

UNT

M(1) : Message trailer

A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message.

Message structure

UNH, Message header                           M        1
BGM, Beginning of message                     M        1
DTM, Date/time/period                         M        9
INP, Parties and instruction                  C       99
FTX, Free text                                C        9

--- Segment Group 1 ------------------------- C        9 -------+
RFF, Reference                                M        1        |
DTM, Date/time/period                         C        9        |
---- -----------------------------------------------------------+

--- Segment Group 2 ------------------------- C        9 -------+
NAD, Name and address                         M        1        |
LOC, Place/location identification            C        9        |
                                                                |
--- Segment Group 3 ------------------------- C        9 ------+|
RFF, Reference                                M        1       ||
DTM, Date/time/period                         C        9       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 4 ------------------------- C        9 ------+|
CTA, Contact information                      M        1       ||
COM, Communication contact                    C        9       ||
---- ----------------------------------------------------------++

--- Segment Group 5 ------------------------- C        9 -------+
TOD, Terms of delivery or transport           M        1        |
LOC, Place/location identification            C        9        |
FTX, Free text                                C        9        |
---- -----------------------------------------------------------+

--- Segment Group 6 ------------------------- C        9 -------+
TDT, Transport information                    M        1        |
PCD, Percentage details                       C        1        |
                                                                |
--- Segment Group 7 ------------------------- C        9 ------+|
LOC, Place/location identification            M        1       ||
DTM, Date/time/period                         C        9       ||
---- ----------------------------------------------------------++

--- Segment Group 8 ------------------------- C        9 -------+
EQD, Equipment details                        M        1        |
MEA, Measurements                             C        9        |
EQA, Attached equipment                       C        9        |
                                                                |
--- Segment Group 9 ------------------------- C        9 ------+|
HAN, Handling instructions                    M        1       ||
FTX, Free text                                C        9       ||
---- ----------------------------------------------------------++

--- Segment Group 10 ------------------------ C     9999 -------+
LIN, Line item                                M        1        |
PIA, Additional product id                    C        9        |
IMD, Item description                         C       99        |
QTY, Quantity                                 C        9        |
GIN, Goods identity number                    C       99        |
INP, Parties and instruction                  C       99        |
DTM, Date/time/period                         C        9        |
FTX, Free text                                C        9        |
MOA, Monetary amount                          C       99        |
ALI, Additional information                   C       99        |
                                                                |
--- Segment Group 11 ------------------------ C        9 ------+|
RFF, Reference                                M        1       ||
DTM, Date/time/period                         C        1       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 12 ------------------------ C       99 ------+|
NAD, Name and address                         M        1       ||
QTY, Quantity                                 C        1       ||
DTM, Date/time/period                         C        1       ||
LOC, Place/location identification            C       99       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 13 ------------------------ C     9999 ------+|
PCI, Package identification                   M        1       ||
GIN, Goods identity number                    C        9       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 14 ------------------------ C       99 ------+|
DGS, Dangerous goods                          M        1       ||
FTX, Free text                                C        9       ||
                                                               ||
--- Segment Group 15 ------------------------ C        9 -----+||
CTA, Contact information                      M        1      |||
COM, Communication contact                    C        9      |||
---- ---------------------------------------------------------+++
UNS, Section control                          M        1
MOA, Monetary amount                          C       99
CNT, Control total                            C        9
UNT, Message trailer                          M        1