D18A | EDIFACTORY

Message D18A/INSREQ

Inspection request message

A message sent by a supplier to inform a customer that items are ready for inspection prior to despatch.

Message description

UNH

M(1) : Message header

A service segment starting and uniquely identifying a message. The message type code for the Inspection request message is INSREQ. Note: Inspection request messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 INSREQ 0052 D 0054 18A 0051 UN

BGM

M(1) : Beginning of message

A segment by which the sender uniquely identifies the Inspection request message by means of its type and number.

DTM

M(99) : Date/time/period

A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the emission date of the document.

SG1 C(99) : RFF-DTM

A segment group for information on previous inspections, reference documents and where necessary, their dates.

RFF

M(1) : Reference

A segment identifying previous inspection requests, reports, reference document by their number and where appropriate, a line number within the document.

DTM

C(9) : Date/time/period

A segment specifying the date/time related to the referenced information.

SG2 M(99) : NAD-LOC

A group of segments identifying the parties relevant to the whole Inspection request message, with associated information.

NAD

M(1) : Name and address

A segment identifying names and addresses of parties, in coded or clear form, and their function relevant for the whole Inspection request message. Identification of the Supplier and inspection party is mandatory for the Inspection request message. They are to be given in this segment position.

LOC

C(99) : Place/location identification

A segment indicating more details regarding specific locations related to the party being described, e.g., internal site/building number where the inspection may be carried out.

SG3 M(99) : DOC-SG4-SG5-SG7

A segment group identifying the base document and line items to be inspected.

DOC

M(1) : Document/message details

A segment identifying the base document (e.g., purchase order) for the items in question by its number.

SG4 C(99) : RFF-DTM

A segment group providing complementary information relating to the base document, such as contract number, purchase order version, etc.

RFF

M(1) : Reference

A segment identifying the complementary information in relation to the base document.

DTM

C(99) : Date/time/period

A segment specifying the date/time related to the referenced information.

SG5 C(99) : NAD-SG6

A group of segments which identifies parties associated with the document.

NAD

M(1) : Name and address

A segment identifying parties associated with the document such as the issuer of the document.

SG6 C(99) : CTA-COM

A group of segments providing contacts and communication numbers associated with the party.

CTA

M(1) : Contact information

A segment identifying to whom communications should be directed.

COM

C(99) : Communication contact

A segment identifying communication numbers of the contacts to which communications should be directed.

SG7 C(999) : LIN-PIA-IMD-DTM-RFF-FTX-SG8

A group of segments providing the relevant information on the items to be inspected.

LIN

M(1) : Line item

A segment identifying the line item by its number and additionally, identifying the item involved by an identification number. Other identification numbers may be specified in the following PIA segment, e.g., manufacturer part number, etc.

PIA

C(99) : Additional product id

A segment providing additional identification information of the item being described, e.g., manufacturer part number.

IMD

C(99) : Item description

A segment for describing the item.

DTM

C(99) : Date/time/period

A segment specifying date, time or period details to the line item only.

RFF

C(99) : Reference

A segment identifying the complementary information in relation to the line item.

FTX

C(9) : Free text

A segment with free text in coded or clear form, to give further clarification, when required, for the line item. In computer to computer exchanges the use of clear form text will normally require the receiver to handle this message manually.

SG8 C(999) : NAD-GEI-LOC-QTY-QVR-RFF-FTX-SG9

A group of segments identifying the parties to be delivered and associated information, relevant to the line item only.

NAD

M(1) : Name and address

A segment identifying names and addresses of parties to be delivered, in coded or clear form, and their function relevant for the line item.

GEI

C(99) : Processing information

A segment indicating general processing information concerning the party.

LOC

C(99) : Place/location identification

A segment indicating more details regarding specific locations related to the party being described, e.g., internal site or building number.

QTY

C(99) : Quantity

A segment to specify the quantity to be delivered to the delivery address.

QVR

C(99) : Quantity variances

A segment identifying a quantity variance with the quantity expected and the reason for it.

RFF

C(99) : Reference

A segment identifying the complementary information in relation to the party.

FTX

C(9) : Free text

A segment with free text information to give further clarification. In computer to computer exchanges the use of clear form text will normally require the receiver to handle this message manually.

SG9 C(999) : GIN-RFF

A group of segments identifying serial or batch numbers and their related references such as derogation numbers.

Message structure

UNH, Message header                           M        1
BGM, Beginning of message                     M        1
DTM, Date/time/period                         M       99

--- Segment Group 1 ------------------------- C       99 -------+
RFF, Reference                                M        1        |
DTM, Date/time/period                         C        9        |
---- -----------------------------------------------------------+

--- Segment Group 2 ------------------------- M       99 -------+
NAD, Name and address                         M        1        |
LOC, Place/location identification            C       99        |
---- -----------------------------------------------------------+

--- Segment Group 3 ------------------------- M       99 -------+
DOC, Document/message details                 M        1        |
                                                                |
--- Segment Group 4 ------------------------- C       99 ------+|
RFF, Reference                                M        1       ||
DTM, Date/time/period                         C       99       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 5 ------------------------- C       99 ------+|
NAD, Name and address                         M        1       ||
                                                               ||
--- Segment Group 6 ------------------------- C       99 -----+||
CTA, Contact information                      M        1      |||
COM, Communication contact                    C       99      |||
---- ---------------------------------------------------------++|
                                                                |
--- Segment Group 7 ------------------------- C      999 ------+|
LIN, Line item                                M        1       ||
PIA, Additional product id                    C       99       ||
IMD, Item description                         C       99       ||
DTM, Date/time/period                         C       99       ||
RFF, Reference                                C       99       ||
FTX, Free text                                C        9       ||
                                                               ||
--- Segment Group 8 ------------------------- C      999 -----+||
NAD, Name and address                         M        1      |||
GEI, Processing information                   C       99      |||
LOC, Place/location identification            C       99      |||
QTY, Quantity                                 C       99      |||
QVR, Quantity variances                       C       99      |||
RFF, Reference                                C       99      |||
FTX, Free text                                C        9      |||
                                                              |||
--- Segment Group 9 ------------------------- C      999 ----+|||
GIN, Goods identity number                    M        1     ||||
RFF, Reference                                C       99     ||||
---- --------------------------------------------------------++++
UNT, Message trailer                          M        1