D18A | EDIFACTORY

Message D18A/INSRPT

Inspection report message

A message sent by a customer's inspection service, or his agent, informing a supplier and other interested parties of the results of the inspection carried out on items due for despatch to a customer.

Message description

UNH

M(1) : Message header

A service segment starting and uniquely identifying a message. The message type code for the Inspection report message is INSRPT. Note: Inspection report messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 INSRPT 0052 D 0054 18A 0051 UN

BGM

M(1) : Beginning of message

A segment by which the sender uniquely identifies the Inspection report message by means of its type and number.

DTM

M(99) : Date/time/period

A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the date of inspection.

SG1 C(99) : RFF-DTM

A segment group for information on previous inspections, reference documents and where necessary, their dates.

RFF

M(1) : Reference

A segment identifying previous inspection requests, reports, base documents etc., by their number and where appropriate, a line number within the document.

DTM

C(99) : Date/time/period

A segment specifying the date or time related to the referenced information.

SG2 M(99) : NAD-LOC

A group of segments identifying the parties relevant to the whole Inspection report message, with associated information.

NAD

M(1) : Name and address

A segment identifying names and addresses of parties, in coded or clear form, and their function relevant for the whole Inspection report message. Identification of the supplier and inspection party is mandatory for the Inspection report message. They are to be given in this segment.

LOC

C(99) : Place/location identification

A segment indicating more details regarding specific locations related to the party specified in the NAD segment, e.g., internal site or building number where the inspection was carried out.

SG3 M(99) : DOC-SG4-SG5-SG7

A segment group identifying the base document and line items to be inspected.

DOC

M(1) : Document/message details

A segment identifying the base document (e.g., purchase order) for the items in question by its number.

SG4 C(99) : RFF-DTM

A segment group providing complementary information relating to the base document, such as contract number, purchase order version, etc.

RFF

M(1) : Reference

A segment identifying the complementary information in relation to the base document.

DTM

C(99) : Date/time/period

A segment specifying the date/time related to the referenced information.

SG5 C(99) : NAD-SG6

A group of segments which identifies parties associated with the document.

NAD

M(1) : Name and address

A segment identifying parties associated with the document such as the issuer of the document.

SG6 C(99) : CTA-COM

A group of segments providing contacts and communication numbers associated with the party.

CTA

M(1) : Contact information

A segment identifying to whom communications should be directed.

COM

C(99) : Communication contact

A segment identifying communication numbers of the contacts to which communications should be directed.

SG7 C(999) : LIN-PIA-IMD-DTM-STS-MOA-QTY-MEA-GIN-RFF-FTX-

SG8 A group of segments providing the relevant information on the articles inspected.

LIN

M(1) : Line item

A segment identifying the line item by its number and additionally, identifying the item involved by an identification number. Other identification numbers may be specified in the following PIA segment, e.g., manufacturer part number, etc.

PIA

C(99) : Additional product id

A segment providing additional identification information of the item being described, e.g., manufacturer part number.

IMD

C(99) : Item description

A segment for describing the item being described.

DTM

C(99) : Date/time/period

A segment specifying date, time or period details to the line item only e.g., inspection history dates.

STS

C(99) : Status

A segment providing the decision status and eventual decision code of the item inspected, for example, item to be reworked.

MOA

C(99) : Monetary amount

A segment providing monetary amounts relating to the specified item, for example the amount of a non conformity.

QTY

C(99) : Quantity

A segment to specify the quantities relating to the specified item, for example the number of items not in conformity.

MEA

C(99) : Measurements

A segment to specify the measurements related to the line item.

GIN

C(999) : Goods identity number

A segment providing specific serial or batch numbers, relating to the specified item, for example the serial numbers of non-conform items. These may be single numbers or ranges of numbers.

RFF

C(99) : Reference

A segment identifying the complementary information in relation to the line item.

FTX

C(9) : Free text

A segment with free text in coded or clear form, to give further clarification on the decision, when required, for the line item. In computer to computer exchanges such text will normally require the receiver to handle this segment manually.

SG8 C(999) : NAD-GEI-LOC-QTY-QVR-RFF-FTX-SG9

A group of segments identifying the parties to be delivered and associated information, relevant to the line item only.

NAD

M(1) : Name and address

A segment identifying names and addresses of parties to be delivered, in coded or clear form, and their function relevant for the line item.

GEI

C(99) : Processing information

A segment indicating general processing information in concerning the party.

LOC

C(99) : Place/location identification

A segment indicating more details regarding specific locations related to the party specified in the NAD segment, e.g., internal site or building number.

QTY

C(99) : Quantity

A segment to specify the quantity to be delivered to the delivery address.

QVR

C(99) : Quantity variances

A segment identifying a quantity variance with the quantity expected and the reason for it.

RFF

C(99) : Reference

A segment identifying the complementary information in relation to the despatch, for example the despatch inspection notice number.

FTX

C(99) : Free text

A segment with free text information to give further clarification.

SG9 C(999) : GIN-RFF-STS

A segment group providing specific serial or batch numbers and their respective statuses, relating to the specified item.

Message structure

UNH, Message header                           M        1
BGM, Beginning of message                     M        1
DTM, Date/time/period                         M       99

--- Segment Group 1 ------------------------- C       99 -------+
RFF, Reference                                M        1        |
DTM, Date/time/period                         C       99        |
---- -----------------------------------------------------------+

--- Segment Group 2 ------------------------- M       99 -------+
NAD, Name and address                         M        1        |
LOC, Place/location identification            C       99        |
---- -----------------------------------------------------------+

--- Segment Group 3 ------------------------- M       99 -------+
DOC, Document/message details                 M        1        |
                                                                |
--- Segment Group 4 ------------------------- C       99 ------+|
RFF, Reference                                M        1       ||
DTM, Date/time/period                         C       99       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 5 ------------------------- C       99 ------+|
NAD, Name and address                         M        1       ||
                                                               ||
--- Segment Group 6 ------------------------- C       99 -----+||
CTA, Contact information                      M        1      |||
COM, Communication contact                    C       99      |||
---- ---------------------------------------------------------++|
                                                                |
--- Segment Group 7 ------------------------- C      999 ------+|
LIN, Line item                                M        1       ||
PIA, Additional product id                    C       99       ||
IMD, Item description                         C       99       ||
DTM, Date/time/period                         C       99       ||
STS, Status                                   C       99       ||
MOA, Monetary amount                          C       99       ||
QTY, Quantity                                 C       99       ||
MEA, Measurements                             C       99       ||
GIN, Goods identity number                    C      999       ||
RFF, Reference                                C       99       ||
FTX, Free text                                C        9       ||
                                                               ||
--- Segment Group 8 ------------------------- C      999 -----+||
NAD, Name and address                         M        1      |||
GEI, Processing information                   C       99      |||
LOC, Place/location identification            C       99      |||
QTY, Quantity                                 C       99      |||
QVR, Quantity variances                       C       99      |||
RFF, Reference                                C       99      |||
FTX, Free text                                C       99      |||
                                                              |||
--- Segment Group 9 ------------------------- C      999 ----+|||
GIN, Goods identity number                    M        1     ||||
RFF, Reference                                C       99     ||||
STS, Status                                   C       99     ||||
---- --------------------------------------------------------++++
UNT, Message trailer                          M        1