D18A | EDIFACTORY

Message D18A/RECORD

Reinsurance core data message

The RECORD message will convey to partners involved in the placing of a reinsurance contract or endorsement in a structured format all the required core data that form the basis of the negotiation process and of the ensuing contract (such as : contract sections and their criteria, clauses, coverages, deductibles, deductions and premiums, parties involved).

Message description

UNH

M(1) : Message header

A service segment starting and uniquely identifying a message. The message type code for the Reinsurance core data message is RECORD. Note: Reinsurance core data messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 RECORD 0052 D 0054 18A 0051 UN

BGM

M(1) : Beginning of message

To indicate the type of message, its function and its identifying reference.

DTM

M(9) : Date/time/period

To specify dates and times relating to the transaction and to the process stage. The 'transaction creation date and time' and the 'contract version date and time' are required. The use of the other values depends on the type of transaction.

AGR

M(9) : Agreement identification

A segment primarily used to specify the placing stage (i.e. quotation, order, endorsement) and - in case of an endorsement - the endorsement type. It can also be used to give some high- level indicators regarding the nature of the risk (e.g. contract type).

RFF

M(9) : Reference

The segment must be used to specify the risk reference: this is the key reference that the risk will carry from the start to finish throughout each of the cycles - supplemented with the placing stage type and the contract version date/time stamp which can both change. Other references that may be specified at this level include: the 'link reference' which links this specific placement to the placement of one or more other contracts (required to indicate that a previous contract is renewed as a set of linked contracts); the 'password access reference' which may be required in some implementations to access the risk data; the 'authorising market reference' which is required in some implementations of the endorsement process (London practice only).

GEI

C(9) : Processing information

Used to specify at header level whether information has been modified. If both underlying policy and contract have the same data, then there is no need to specify all the insurance policy data: they are simply listed under the reinsurance contract, and a flag here indicates this fact. The segment can equally be used to indicate - specifically for an endorsement - if the data need to be made available to the bureau members (London practice only). The 'reason for declining' can be specified here in a coded format. A further code can be used to identify the character of the transaction. Lastly, codes can be used to indicate the scope of the requested common account protection.

FTX

C(9) : Free text

Mainly used to specify the reason of the transaction in textual format. Additionally, it can be used to specify the contract name and to explain the nature of the revision or the endorsement. Even though the message allows for text, it should be used sparsely.

SG1 M(99) : PNA-BUS-RFF-SG2

This group must be used to specify sender and receiver. Additionally and when relevant, the information originator and third parties receiving a copy of the message can equally be specified.

PNA

M(1) : Party identification

To specify the sender and receiver of the transaction, and optionally third parties such as the information originator (in case the message is simply passed on) and courtesy copy receivers.

BUS

C(1) : Business function

To describe the business function of the party named.

RFF

C(9) : Reference

To specify contract references for the party named. In case of placement or endorsement of a single contract, the contract reference will be specified. In case of a process that involves a group of contracts (in reinsurance terms: set of layers or bouquet), the contract group reference will be specified. In case of renewal, the previous contract reference(s) need to be specified. The original policy reference will only be used in case of a facultative (i.e. individual risk) placement whereby the policy details are not given as they are a subset of the contract data. The parent contract reference is specified when a declaration is placed. A reference may equally be specified in a response flow to indicate the reference number of the transaction to which this RECORD is a reply or addition.

SG2 C(9) : CTA-COM

This group is used to specify contact persons or departments within the named party.

CTA

M(1) : Contact information

To specify the contact within the named party.

COM

C(9) : Communication contact

To specify the means of communicating with the named party contact.

SG3 C(99) : IDE-GEI-ICD-RFF-ATT-CUX-FTX-SG4-SG6-SG7-SG8-SG14

This group is used to perform all basic reporting either at contract level or per section, i.e. - section criteria for sections; - clauses; - coverages, deductibles, premiums and deductions; - other types of provision (settlement terms, account submission terms, deposit use terms, etc.); - parties and their involvement. Clarification: The maximum of 99 repeats has been introduced for practical reasons, and is to be understood as an overall limit on the total number of sections and subsections in any one contract. Even though in theory some data could be provided at contract level (e.g. commission, brokerage) and others at section level (e.g. coverages, deductibles), it is strongly advised to provide coverage, deductible, deduction and premium data per section - even when this represents a certain amount of duplication - in order to ease treatment by computer systems.

IDE

M(1) : Identity

To identify the contract and/or section level.

GEI

C(9) : Processing information

To indicate what type of general conditions apply and to what the amounts in the section relate (e.g. 100 % of policy, cedent share of original risk, ceded share of risk, etc.). The segment can also be used to indicate whether the primary source of the information is paper-based or electronic.

ICD

C(1) : Insurance cover description

To describe the cover for the section.

RFF

C(9) : Reference

To specify the contract reference in case a contract group reference was given in the header. It can also be used to indicate the layer/surplus number of the cover if relevant. The policy reference can be specified if a section is used to describe a policy.

ATT

C(99) : Attribute

To specify the class(es) of business, the type(s) of occupancy, the peril(s), the subject(s) of insurance and/or the origin of business that have been used as section or contract level criteria. The segment may also be used to specify the technical nature of the (part of the) contract within this section.

CUX

C(9) : Currencies

If all amounts in the section or contract are expressed in the same currency, the segment can be used to specify this by means of the reference currency; in case conversion agreements are pre-arranged, further repeats can also be used to specify original currencies (calculation base currency) and their exchange rate.

FTX

C(9) : Free text

To specify the criterion used for the section or contract in textual form, and/or to give further cover details. It can equally be used to render a section heading.

SG4 C(9) : PER-SG5

This group is used to specify any period relating to the section or contract - in particular various coverage periods.

PER

M(1) : Period related details

To identify any periods relating to this section or contract.

SG5 C(2) : DTM-GEI

This group allows to specify dates or durations of the coverage period.

DTM

M(1) : Date/time/period

To indicate dates and/or duration for the contract coverage. The first repeat of the date/time/period segment will typically be used to render the 'start date' of the period. It can however also be used to specify the period duration. The second repeat is typically to be used to render the end date of the period. In case the first segment was used to specify the duration, then the second one will be used to specify the (estimated) end date and time.

GEI

C(1) : Processing information

To give date or period related indicators such as 'date included', 'date not known', etc.

SG6 C(99) : LOC-MEA-ADR

This group allows to specify covered locations in terms of country and address or (additionally) in terms of longitude and latitude.

LOC

M(1) : Place/location identification

To identify the geographical scope(s) or specific coverage location(s) that are used as selection criteria for this section. In case the section is in respect of a voyage, the various ports may be specified here as well.

MEA

C(2) : Measurements

To express a location in terms of longitude and latitude.

ADR

C(1) : Address

To express the risk location in address format if more appropriate.

SG7 C(99) : CLA-APP-MOA-PCD-DTM-GEI-FTX

To specify clauses related to the section or contract and important related information.

CLA

M(1) : Clause identification

To identify which clause(s) are related to the contract or policy.

APP

C(1) : Applicability

To specify the applicability of the clause.

MOA

C(9) : Monetary amount

To express amounts for the clause.

PCD

C(9) : Percentage details

To express the rates applicable for the clause.

DTM

C(9) : Date/time/period

To indicate the clause reference data (e.g. the date from which cancellation starts), and/or the clause duration. The exact meaning will depend on the type of clause, e.g. retroactive date (sunrise clause), cessation date (sunset clause), etc.

GEI

C(1) : Processing information

To indicate that full details are to be found in the contractual documentation.

FTX

C(1) : Free text

To provide a clause description.

SG8 C(999) : PRV-APP-MOA-RTE-DTM-QTY-FOR-CUX-CLA-GEI-FTX-

SG9-SG10-SG11-SG12-SG13 This group is used to render all the basic data that are involved in a contract or section: coverages, deductibles, deductions and premiums. Additionally, it can be used to specify other types of proviso such as settlement terms, bordereau and account submission terms etc.

PRV

M(1) : Proviso details

To render proviso data of any nature.

APP

C(9) : Applicability

To describe how the proviso applies.

MOA

C(9) : Monetary amount

To express the proviso and/or the proviso basis as an amount.

RTE

C(9) : Rate details

To express the proviso as a rate.

DTM

C(9) : Date/time/period

To express the proviso as a duration or period.

QTY

C(9) : Quantity

To express the proviso and/or proviso basis (mainly for premium) as a quantity. Additionally, it can be used to specify the total number of reinstatements if the proviso = 'reinstatement coverage'.

FOR

C(1) : Formula

To specify the formula used in calculating the proviso.

CUX

C(9) : Currencies

To render original currencies and pre-arranged exchange rates.

CLA

C(99) : Clause identification

To specify the clause(s) to which the proviso relates.

GEI

C(9) : Processing information

To indicate that full details are to be found in supporting documentation. It can also be used in case the proviso = reinstatement coverage to express that the number of reinstatements is unlimited, and/or that the reinstatement premiums need to be calculated in the loss currency. It may also be used to specify general indicators related to the proviso such as reserve deposit release method, proviso frequency, loss adjustment expenses modality, reserve deposit use, etc.

FTX

C(9) : Free text

To provide textual details relating to the proviso.

SG9 C(9) : BAS-APP

A group of segments to provide details of the basis of the proviso and how the basis is applied.

BAS

M(1) : Basis

To specify one basis for the proviso.

APP

C(1) : Applicability

To specify how the basis is to be applied.

SG10 C(99) : ATT-PCD

The group will be used to link specific perils, classes of business, subject of insurance amongst other to a proviso.

ATT

M(1) : Attribute

To specify the class of business, origin of business, subject of insurance, peril or type of occupancy that the proviso is in respect of.

PCD

C(1) : Percentage details

To specify the percentage that the accounting class represents in the total reporting.

SG11 C(99) : LOC-MEA-ADR

To specify one or more locations linked to the proviso.

LOC

M(1) : Place/location identification

To specify one location linked to the proviso.

MEA

C(2) : Measurements

To describe a location in terms of longitude and latitude.

ADR

C(1) : Address

To describe the location to which the coverage, deductible or premium relates as an address.

SG12 C(9) : PYT-PCD

The group will typically be used to specify settlement terms when settlement terms or reserve is the proviso. The group can also be used if parts of the amounts due need to be settled using various methods (e.g. 20 % of loss reserve deposit via Letter of Credit, 80 % via bank transfer).

PYT

M(1) : Payment terms

To specify settlement terms.

PCD

C(1) : Percentage details

To specify the percentage of the total due that needs to be settled.

SG13 M(99) : RFF-MOA-PCD-DTM

This group serves multiple purposes : Each proviso must be assigned a number in order to make identification easier. The group may also be used to indicate the reinstated cover number for which details are given. The group as such can be used to specify instalment details in case that settlement terms is the proviso. Finally, the group can also be used to render commission related tables - particularly when they are using variable steps.

RFF

M(1) : Reference

To specify the relevant references.

MOA

C(1) : Monetary amount

To specify the amount of the instalment.

PCD

C(9) : Percentage details

In case instalments are reported, the segment may be used to specify the percentage of the total amount to be settled in the instalment. The other usages are for commission tables as outlined in the group usage clarification.

DTM

C(9) : Date/time/period

To specify instalment related dates.

SG14 C(999) : PNA-ATT-ADR-CTA-COM-RFF-SG15

To specify parties involved in the contract or policy, their shares and conditions.

PNA

M(1) : Party identification

To identify the name of any party related to the reinsurance contract or policy.

ATT

M(9) : Attribute

To specify further attributes of the party.

ADR

C(9) : Address

To indicate one or more addresses of the party.

CTA

C(1) : Contact information

To specify the name of the authorising underwriter.

COM

C(9) : Communication contact

To identify means of communication with the authorising underwriter.

RFF

C(9) : Reference

For responding parties to specify their quote reference or (previous) contract references.

SG15 C(99) : STS-RFF-DTM-MOA-PCD-QTY-FTX-SG16

This group is used to describe the share of the party in the section. This can either be the requested, the previous or the firm involvement or 'line', and it can either be attached to conditions or not.

STS

M(1) : Status

To describe the involvement of the party.

RFF

C(9) : Reference

To be used to indicate the line identification and when relevant the line number (the sequential number this specific line will have on the contract). Additionally, this segment may carry the 'broker system id', which is an identifying unique reference of the individual who accepted the reinsurers's conditions.

DTM

C(9) : Date/time/period

To indicate the authorisation period linked to the line. It may be used when the message is used as a market status report to specify the response date/time of each party on the list.

MOA

C(9) : Monetary amount

To express the involvement as an amount or to request it to be expressed in these terms.

PCD

C(9) : Percentage details

To express the involvement as a percentage or to indicate that the line is expected in this format. Additionally, it can be used to report specific condition percentages attached to the party's line in a 'party involvement report'.

QTY

C(9) : Quantity

To express the line as a quantity, or to request the line to be written in such a format.

FTX

C(9) : Free text

To give additional information regarding the format of the line. Additionally, it can be used to clarify the reason why a party declined interest in the risk.

SG16 C(999) : RCS-FTX-ATT-RFF-PCD

Used to specify the condition(s) attached to the line.

RCS

M(1) : Requirements and conditions

To specify the general type of condition and its reference.

FTX

C(9) : Free text

To render the condition in a textual form and optionally the description of the response (to be) given.

ATT

C(1) : Attribute

To specify the accounting class.

RFF

C(1) : Reference

To specify the reference for the accounting requirements.

PCD

C(1) : Percentage details

To specify the percentage split the underwriter wants to see for the specified accounting class.

SG17 C(99) : DOC-RFF-IDE-COM-EFI-PNA-DTM

Used to reference supporting information related to the contract, policy or a section of either.

Message structure

UNH, Message header                           M        1
BGM, Beginning of message                     M        1
DTM, Date/time/period                         M        9
AGR, Agreement identification                 M        9
RFF, Reference                                M        9
GEI, Processing information                   C        9
FTX, Free text                                C        9

--- Segment Group 1 ------------------------- M       99 -------+
PNA, Party identification                     M        1        |
BUS, Business function                        C        1        |
RFF, Reference                                C        9        |
                                                                |
--- Segment Group 2 ------------------------- C        9 ------+|
CTA, Contact information                      M        1       ||
COM, Communication contact                    C        9       ||
---- ----------------------------------------------------------++

--- Segment Group 3 ------------------------- C       99 -------+
IDE, Identity                                 M        1        |
GEI, Processing information                   C        9        |
ICD, Insurance cover description              C        1        |
RFF, Reference                                C        9        |
ATT, Attribute                                C       99        |
CUX, Currencies                               C        9        |
FTX, Free text                                C        9        |
                                                                |
--- Segment Group 4 ------------------------- C        9 ------+|
PER, Period related details                   M        1       ||
                                                               ||
--- Segment Group 5 ------------------------- C        2 -----+||
DTM, Date/time/period                         M        1      |||
GEI, Processing information                   C        1      |||
---- ---------------------------------------------------------++|
                                                                |
--- Segment Group 6 ------------------------- C       99 ------+|
LOC, Place/location identification            M        1       ||
MEA, Measurements                             C        2       ||
ADR, Address                                  C        1       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 7 ------------------------- C       99 ------+|
CLA, Clause identification                    M        1       ||
APP, Applicability                            C        1       ||
MOA, Monetary amount                          C        9       ||
PCD, Percentage details                       C        9       ||
DTM, Date/time/period                         C        9       ||
GEI, Processing information                   C        1       ||
FTX, Free text                                C        1       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 8 ------------------------- C      999 ------+|
PRV, Proviso details                          M        1       ||
APP, Applicability                            C        9       ||
MOA, Monetary amount                          C        9       ||
RTE, Rate details                             C        9       ||
DTM, Date/time/period                         C        9       ||
QTY, Quantity                                 C        9       ||
FOR, Formula                                  C        1       ||
CUX, Currencies                               C        9       ||
CLA, Clause identification                    C       99       ||
GEI, Processing information                   C        9       ||
FTX, Free text                                C        9       ||
                                                               ||
--- Segment Group 9 ------------------------- C        9 -----+||
BAS, Basis                                    M        1      |||
APP, Applicability                            C        1      |||
---- ---------------------------------------------------------+||
                                                               ||
--- Segment Group 10 ------------------------ C       99 -----+||
ATT, Attribute                                M        1      |||
PCD, Percentage details                       C        1      |||
---- ---------------------------------------------------------+||
                                                               ||
--- Segment Group 11 ------------------------ C       99 -----+||
LOC, Place/location identification            M        1      |||
MEA, Measurements                             C        2      |||
ADR, Address                                  C        1      |||
---- ---------------------------------------------------------+||
                                                               ||
--- Segment Group 12 ------------------------ C        9 -----+||
PYT, Payment terms                            M        1      |||
PCD, Percentage details                       C        1      |||
---- ---------------------------------------------------------+||
                                                               ||
--- Segment Group 13 ------------------------ M       99 -----+||
RFF, Reference                                M        1      |||
MOA, Monetary amount                          C        1      |||
PCD, Percentage details                       C        9      |||
DTM, Date/time/period                         C        9      |||
---- ---------------------------------------------------------++|
                                                                |
--- Segment Group 14 ------------------------ C      999 ------+|
PNA, Party identification                     M        1       ||
ATT, Attribute                                M        9       ||
ADR, Address                                  C        9       ||
CTA, Contact information                      C        1       ||
COM, Communication contact                    C        9       ||
RFF, Reference                                C        9       ||
                                                               ||
--- Segment Group 15 ------------------------ C       99 -----+||
STS, Status                                   M        1      |||
RFF, Reference                                C        9      |||
DTM, Date/time/period                         C        9      |||
MOA, Monetary amount                          C        9      |||
PCD, Percentage details                       C        9      |||
QTY, Quantity                                 C        9      |||
FTX, Free text                                C        9      |||
                                                              |||
--- Segment Group 16 ------------------------ C      999 ----+|||
RCS, Requirements and conditions              M        1     ||||
FTX, Free text                                C        9     ||||
ATT, Attribute                                C        1     ||||
RFF, Reference                                C        1     ||||
PCD, Percentage details                       C        1     ||||
---- --------------------------------------------------------++++

--- Segment Group 17 ------------------------ C       99 -------+
DOC, Document/message details                 M        1        |
RFF, Reference                                C        9        |
IDE, Identity                                 C        1        |
COM, Communication contact                    C        1        |
EFI, External file link identification        C        1        |
PNA, Party identification                     C        1        |
DTM, Date/time/period                         C        9        |
---- -----------------------------------------------------------+
UNT, Message trailer                          M        1