► Directory D18A
Messages Segments Data Elements
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D18A

Message D18A/RETINS

Instruction for returns message

A message by which a party informs another party whether and how goods shall be returned.

Message description

UNH

M(1) : Message header

A service segment starting and uniquely identifying a message. The message type code for the Instruction for returns message is RETINS. Note: Instruction for returns messages conforming to this document must contain the following data in segment UNH, composite S009: Data element 0065 RETINS 0052 D 0054 18A 0051 UN

BGM

M(1) : Beginning of message

A segment by which the sender must uniquely identify the Instruction for Returns.

DTM

C(9) : Date/time/period

A segment specifying the dates, and when relevant, the times related to the whole message, e.g. pick up date, message date. The segment must be specified at least once to specify the message date as allocated by the sender.

FTX

C(9) : Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

CUX

C(9) : Currencies

A segment to specify currencies and relevant details for the rate of exchange.

SG1 C(9) : DOC-DTM

A group of segments by which the sender of the message indicates to the receiver what type of document or message will accompany or follow the instruction for returns message, e.g., a credit note.

DOC

M(1) : Document/message details

A segment by which the sender of the message indicates to the receiver what type of document or message will accompany or follow (e.g. credit note) the instruction for returns message.

DTM

C(9) : Date/time/period

A segment specifying the date and where necessary the time related to the current document. This may be used to indicate required document receipt dates, times, or periods.

SG2 C(9) : RFF-DTM

A group of segments providing references and any associated dates related to the current message, e.g. announcement for returns number, invoice, etc.

RFF

M(1) : Reference

A segment for providing references related to the whole instruction for returns message.

DTM

C(9) : Date/time/period

A segment specifying the date and where necessary the time of the reference.

SG3 C(9) : NAD-LOC-SG4-SG5

A group of segments identifying the parties involved in the instruction to return message and any associated information.

NAD

M(1) : Name and address

A segment to identify a party name and address, either by coded identification or in clear form. It is recommended that where possible only the coded form of the party identification should be specified, e.g. the Buyer and Seller are known to each other, thus only the coded identification is required.

LOC

C(9) : Place/location identification

A segment to allow the identification of locations related to the current party, e.g. the location of the goods for returns.

SG4 C(9) : RFF-DTM

A group of segments for specifying any references relating to the current party.

RFF

M(1) : Reference

A segment for the inclusion of any references related to the current party.

DTM

C(9) : Date/time/period

A segment specifying the date and where necessary the time of the reference.

SG5 C(9) : CTA-COM

A group of segments identifying the contact person or department for the current party and if required specifying the communication channel and number.

CTA

M(1) : Contact information

A segment to identify a person or department and their function, to whom communications should be directed.

COM

C(9) : Communication contact

A segment specifying the communication channel and number for the specified contact.

SG6 C(99) : CDI-INP-DTM-FTX-SG7

A group of segments identifying any states, instructions, dates or additional references related to the complete instruction for return message.

CDI

M(1) : Physical or logical state

A segment to enable return states to be specified.

INP

C(9) : Parties and instruction

A segment to enable return instructions to be specified.

DTM

C(9) : Date/time/period

A segment specifying the date and or time related to the return state.

FTX

C(9) : Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

SG7 C(9) : RFF-DTM

A group of segments for specifying any references, and if required any dates, related to the and conditions.

RFF

M(1) : Reference

A segment for the inclusion of any references related to the conditions.

DTM

C(9) : Date/time/period

A segment specifying the date and where necessary the time of the reference.

SG8 C(9) : TOD-LOC

A group of segments indicating the terms of delivery for the whole instruction for returns.

TOD

M(1) : Terms of delivery or transport

A segment identifying the delivery terms used, e.g. INCOTERMS, a code could be used to specify the delivery terms.

LOC

C(9) : Place/location identification

A segment identifying locations relevant to the delivery terms.

SG9 C(9) : TDT-LOC-DTM

A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the whole instruction for returns.

TDT

M(1) : Transport information

A segment specifying the mode, means and identification of the transport for the goods on which instructions for returns are being provided.

LOC

C(9) : Place/location identification

A segment identifying locations relevant to the transport details.

DTM

C(9) : Date/time/period

A segment identifying any dates associated with the transport details.

SG10 C(9) : EQD-MEA-FTX

A group of segments to specify equipment in which goods will be transported.

EQD

M(1) : Equipment details

A segment to specify equipment, equipment size and type used in the transport.

MEA

C(9) : Measurements

A segment to specify measurements associated with the equipment, such as size.

FTX

C(9) : Free text

A segment to specify processable supplementary information associated with the equipment.

SG11 M(9999) : LIN-PIA-IMD-MEA-DTM-QTY-FTX-LOC-MOA-SG12-SG13-

SG14-SG15-SG16-SG18-SG20-SG21 A group of segments providing details of the individual items for which instruction for returns are being provided. There must be at least one occurrence of this group within an instruction for returns.

LIN

M(1) : Line item

A segment identifying a line item by the line item number and configuration level, and additionally, identifying the product for return. Other product identification numbers, e.g. supplier product number etc., can be specified within the following PIA segment.

PIA

C(9) : Additional product id

A segment providing additional identification to the product specified in the LIN segment (e.g. Harmonized System number).

IMD

C(9) : Item description

A segment for describing the current line item as well as product characteristic. This segment should be used for products that cannot be fully identified by an article number.

MEA

C(9) : Measurements

A segment enabling the physical measurements of the current item to be specified where this is required for full identification of the product.

DTM

C(9) : Date/time/period

A segment specifying date and or time, or period details relating to the current line item only, e.g. collection date.

QTY

C(9) : Quantity

A segment identifying the product quantities, e.g. return quantity.

FTX

C(9) : Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

LOC

C(9) : Place/location identification

A segment to allow the further identification of locations related to the current line item.

MOA

C(9) : Monetary amount

A segment specifying any monetary amounts relating to the product, e.g. credit note amount.

SG12 C(9) : DOC-DTM

A group of segments by which the sender of the message indicates to the receiver what type of document or message will accompany or follow the instruction for returns message, e.g., a credit note, for the current line item.

DOC

M(1) : Document/message details

A segment by which the sender of the message indicates to the receiver what type of document or message will accompany or follow the return (e.g. credit note) for the current line item.

DTM

C(9) : Date/time/period

A segment specifying the date and where necessary the time related to the document. This may be used to indicate required document receipt dates, times, or periods.

SG13 C(9) : RFF-DTM

A group of segments for specifying any references relating to the current line item only, e.g. invoice number, etc.

RFF

M(1) : Reference

A segment for the inclusion of any references related to the current line item.

DTM

C(9) : Date/time/period

A segment specifying the date and where necessary the time of the reference.

SG14 C(9) : DGS-QTY-FTX

A group of segments giving information about dangerous goods.

DGS

M(1) : Dangerous goods

A segment to indicate the class of dangerous goods.

QTY

C(9) : Quantity

A segment to specify quantity of the given dangerous goods.

FTX

C(9) : Free text

A segment to describe dangerous goods.

SG15 C(9) : HAN-FTX

A group of segments identifying handling instructions relevant to the current line item only.

HAN

M(1) : Handling instructions

A segment providing information on required handling and notification of hazardous materials relevant to the current line item only.

FTX

C(9) : Free text

A segment with free text information relevant to the handling instructions, in coded or clear form, used when additional handling information is needed. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

SG16 C(9) : PAC-SG17

A group of segments identifying packaging, marks and numbers, date and time information about packing for the product for which an instruction for returns is provided.

PAC

M(1) : Package

A segment specifying the number and type of the packages/physical units and the physical type of packaging for the current line item.

SG17 C(9) : PCI-DTM-GIN

A group of segments specifying markings, labels, and packing numbers.

PCI

M(1) : Package identification

A segment specifying markings and or labels used on the package described in the PAC segment.

DTM

C(9) : Date/time/period

A segment for specifying date and or time, or period related to the package.

GIN

C(9) : Goods identity number

A segment providing the identity numbers related to the current package.

SG18 C(99) : CDI-INP-DTM-FTX-SG19

A group of segments identifying any states, instructions, dates or additional references related to the return of the current line item.

CDI

M(1) : Physical or logical state

A segment to enable return states to be specified.

INP

C(9) : Parties and instruction

A segment to enable return instructions to be specified.

DTM

C(9) : Date/time/period

A segment specifying the date and or time related to the return state.

FTX

C(9) : Free text

A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.

SG19 C(9) : RFF-DTM

A group of segments for specifying any references, and if required any dates, related to the states for the current line item.

RFF

M(1) : Reference

A segment for the inclusion of any references related to the conditions.

DTM

C(9) : Date/time/period

A segment specifying the date and where necessary the time of the reference.

SG20 C(9) : TDT-LOC-DTM

A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the current line item.

TDT

M(1) : Transport information

A segment specifying the mode, means and identification of the transport for the current line item.

LOC

C(9) : Place/location identification

A segment identifying locations relevant to the transport, e.g. place of collection.

DTM

C(9) : Date/time/period

A segment identifying any dates associated with the transport details.

SG21 C(9) : EQD-MEA-FTX

A group of segments to specify equipment related to the transport of the current line item.

EQD

M(1) : Equipment details

A segment to specify equipment, equipment size and type used in the transport.

MEA

C(9) : Measurements

A segment to specify measurements, other than dimensions, associated with the equipment, such as weight.

FTX

C(9) : Free text

A segment to specify processable supplementary information associated with the equipment.

CNT

C(9) : Control total

A segment by which control totals may be provided by the sender for checking by the receiver.

UNT

M(1) : Message trailer

A service segment ending a message, giving the total number of segments in the message (including the UNH & UNT) and the control reference number of the message.

Message structure

UNH, Message header                           M        1
BGM, Beginning of message                     M        1
DTM, Date/time/period                         C        9
FTX, Free text                                C        9
CUX, Currencies                               C        9

--- Segment Group 1 ------------------------- C        9 -------+
DOC, Document/message details                 M        1        |
DTM, Date/time/period                         C        9        |
---- -----------------------------------------------------------+

--- Segment Group 2 ------------------------- C        9 -------+
RFF, Reference                                M        1        |
DTM, Date/time/period                         C        9        |
---- -----------------------------------------------------------+

--- Segment Group 3 ------------------------- C        9 -------+
NAD, Name and address                         M        1        |
LOC, Place/location identification            C        9        |
                                                                |
--- Segment Group 4 ------------------------- C        9 ------+|
RFF, Reference                                M        1       ||
DTM, Date/time/period                         C        9       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 5 ------------------------- C        9 ------+|
CTA, Contact information                      M        1       ||
COM, Communication contact                    C        9       ||
---- ----------------------------------------------------------++

--- Segment Group 6 ------------------------- C       99 -------+
CDI, Physical or logical state                M        1        |
INP, Parties and instruction                  C        9        |
DTM, Date/time/period                         C        9        |
FTX, Free text                                C        9        |
                                                                |
--- Segment Group 7 ------------------------- C        9 ------+|
RFF, Reference                                M        1       ||
DTM, Date/time/period                         C        9       ||
---- ----------------------------------------------------------++

--- Segment Group 8 ------------------------- C        9 -------+
TOD, Terms of delivery or transport           M        1        |
LOC, Place/location identification            C        9        |
---- -----------------------------------------------------------+

--- Segment Group 9 ------------------------- C        9 -------+
TDT, Transport information                    M        1        |
LOC, Place/location identification            C        9        |
DTM, Date/time/period                         C        9        |
---- -----------------------------------------------------------+

--- Segment Group 10 ------------------------ C        9 -------+
EQD, Equipment details                        M        1        |
MEA, Measurements                             C        9        |
FTX, Free text                                C        9        |
---- -----------------------------------------------------------+

--- Segment Group 11 ------------------------ M     9999 -------+
LIN, Line item                                M        1        |
PIA, Additional product id                    C        9        |
IMD, Item description                         C        9        |
MEA, Measurements                             C        9        |
DTM, Date/time/period                         C        9        |
QTY, Quantity                                 C        9        |
FTX, Free text                                C        9        |
LOC, Place/location identification            C        9        |
MOA, Monetary amount                          C        9        |
                                                                |
--- Segment Group 12 ------------------------ C        9 ------+|
DOC, Document/message details                 M        1       ||
DTM, Date/time/period                         C        9       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 13 ------------------------ C        9 ------+|
RFF, Reference                                M        1       ||
DTM, Date/time/period                         C        9       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 14 ------------------------ C        9 ------+|
DGS, Dangerous goods                          M        1       ||
QTY, Quantity                                 C        9       ||
FTX, Free text                                C        9       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 15 ------------------------ C        9 ------+|
HAN, Handling instructions                    M        1       ||
FTX, Free text                                C        9       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 16 ------------------------ C        9 ------+|
PAC, Package                                  M        1       ||
                                                               ||
--- Segment Group 17 ------------------------ C        9 -----+||
PCI, Package identification                   M        1      |||
DTM, Date/time/period                         C        9      |||
GIN, Goods identity number                    C        9      |||
---- ---------------------------------------------------------++|
                                                                |
--- Segment Group 18 ------------------------ C       99 ------+|
CDI, Physical or logical state                M        1       ||
INP, Parties and instruction                  C        9       ||
DTM, Date/time/period                         C        9       ||
FTX, Free text                                C        9       ||
                                                               ||
--- Segment Group 19 ------------------------ C        9 -----+||
RFF, Reference                                M        1      |||
DTM, Date/time/period                         C        9      |||
---- ---------------------------------------------------------++|
                                                                |
--- Segment Group 20 ------------------------ C        9 ------+|
TDT, Transport information                    M        1       ||
LOC, Place/location identification            C        9       ||
DTM, Date/time/period                         C        9       ||
---- ----------------------------------------------------------+|
                                                                |
--- Segment Group 21 ------------------------ C        9 ------+|
EQD, Equipment details                        M        1       ||
MEA, Measurements                             C        9       ||
FTX, Free text                                C        9       ||
---- ----------------------------------------------------------++
CNT, Control total                            C        9
UNT, Message trailer                          M        1